Personal Assistant to CEO (FTC)

Smartdesc; Beaconsfield; Hybrid; GBP 80,000 - 100,000; Part time

Job summary

A leading technology company in Beaconsfield is seeking a part-time Personal Assistant to support the CEO. The successful candidate will manage scheduling, travel arrangements, and general administrative tasks in a hybrid work environment. This role is ideal for someone who thrives in a dynamic setting and values efficiency. Benefits include gym membership contributions, health plans, and flexible working hours.

Benefits

Gym membership contribution

Health Cash Plan

Increased annual leave with service

Free leave on your birthday

Length of service bonus

Flexible working hours

Hybrid working

Free Will Writing service

Life Insurance

Wellbeing Days

And much more!

Qualifications

• Experience in a fast-paced, dynamic environment.
• Ability to manage time and priorities effectively.

Responsibilities

• Organising meetings and preparing agendas.
• Maintaining diaries and emails, scheduling meetings.
• Arranging travel and insurance.
• Performing general administrative tasks.
• Managing vehicle upkeep.
• Organising events and large conferences.
• Managing ad-hoc projects.
• Supporting the CEO with document production.

Skills

Proficient in Microsoft Word

Proficient in Excel

Proficient in PowerPoint

Strong personal planning and organizational skills

Professional telephone manner

Discretion and confidentiality

Conscientious, productive, and efficient

Sound judgment

Initiative and ability to generate new ideas

Ability to work under pressure

Job description

An exciting opportunity has become available for a Personal Assistant to provide direct support to our CEO. This is a part-time FTC for nine months, providing maternity cover, with an immediate start to ensure a smooth handover. The successful candidate will work three or four full days per week, with a hybrid and office-based working arrangement across various sites in Beaconsfield, Hemel Hempstead, and Amersham.

The CEO is engaged with multiple successful growing businesses and works closely with the Board of Directors. As the businesses grow, support from a Personal Assistant is needed to manage time and priorities, enabling the CEO to focus on high-level activities that drive the businesses forward. We seek a Personal Assistant who can coordinate and assist our CEO effectively.

This role suits someone who thrives in a fast-paced, dynamic environment and enjoys a varied, engaging, and highly efficient role.

Responsibilities

• Organising meetings, preparing agendas, taking and distributing minutes, and following up on actions.
• Maintaining diaries and emails, scheduling meetings, and drafting email content.
• Arranging travel and insurance.
• Performing general administrative tasks.
• Managing vehicle upkeep, including servicing and insurance.
• Organising events, including overseas trips and large conferences, monitoring budgets, and ensuring successful delivery.
• Managing ad-hoc projects, often confidential and high-profile.
• Supporting the CEO with document production, briefing papers, reports, and presentations.
• Handling ad hoc requests as needed.

Key Skills

• Proficient in Microsoft Word, Excel, PowerPoint.
• Strong personal planning and organizational skills.
• Professional telephone manner.
• Discretion and confidentiality.
• Conscientious, productive, and efficient.
• Sound judgment.
• Initiative and ability to generate new ideas.
• Ability to work under pressure and closely with others.

Benefits

• Gym membership contribution
• Health Cash Plan
• Increased annual leave with service
• Free leave on your birthday
• Length of service bonus
• Flexible working hours
• Hybrid working
• Free Will Writing service
• Life Insurance
• Wellbeing Days
• And much more!

Why Academia?

Academia is an innovative, rapidly expanding technology company transforming IT services for public and private sectors. We are a trusted partner for thousands of clients, with a mission to empower customers through great technology. With over 20 years of success, we have achieved double-digit growth and industry awards, including the CRN Reseller of the Year.

Supported by Strive Capital since 2020, we continue to grow into new areas, including sustainable IT solutions. Our culture values teamwork, innovation, integrity, ambition, and excellent customer service. Join us and be part of one of the UK's most exciting tech success stories.