Personal Assistant - Public Affairs - Make Your Mark at Ipsos

Ipsos in the UK; Greater London; Hybrid; GBP 35,000 - 40,000; Full time

Job summary

Join a dynamic team as a Personal Assistant, supporting senior executives in a leading market research firm. Your role will involve managing complex schedules, preparing presentations, and using advanced AI tools to enhance administrative tasks. This position offers a unique opportunity to thrive in a fast-paced environment while contributing to impactful research and evaluation projects. With a strong focus on professional development and a commitment to diversity, this role is perfect for organized and proactive individuals looking to make a difference in the public affairs sector.

Benefits

25 days annual leave

Pension contribution

Income protection

Life assurance

Health & wellbeing benefits

Professional development opportunities

Qualifications

• Proven experience as a Personal Assistant supporting senior executives.
• Advanced proficiency in Microsoft Office Suite and AI tools.

Responsibilities

• Manage complex schedules for MD and DMD, ensuring smooth daily operations.
• Prepare presentations, coordinate meetings, and handle confidential information.

Skills

Executive Support Experience

Microsoft Office Suite

Organisation Skills

Communication Skills

Research Acumen

Tools

AI Tools

AV Technology

Job description

Personal Assistant - Public Affairs - Make Your Mark at Ipsos

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Personal Assistant - Public Affairs - Make Your Mark at Ipsos

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We are a leading global market and social research company, enabling organisations to make smarter, bolder, and faster decisions.

Are you a highly organised and proactive individual with a passion for supporting senior executives? Do you thrive in a fast-paced environment where your skills and insights contribute to the success of a dynamic team? If so, Ipsos Public Affairs wants to hear from you!

The role

As Personal Assistant to the Managing Director (MD) and Deputy Managing Director (DMD), you'll be the backbone of Ipsos Public Affairs, a leading research and evaluation team within Ipsos UK, partnering with government, public, corporate, and not-for-profit sectors. With over 320 staff, this team plays a vital role in understanding and managing issues, shaping reputations, and evaluating policy. You will be the central point of contact for internal and external stakeholders, managing the MD and DMD’s complex schedules, and ensuring the smooth operation of their daily activities.

Your responsibilities will include preparing presentations, coordinating meetings, handling confidential information, arranging travel, managing expenses, and providing ad-hoc support to other teams. You will also be using cutting-edge AI tools for administrative tasks, keeping you at the forefront of technological advancements in the field.

About you:

These are the areas of knowledge and expertise that matter most for this role.

• Executive Support Experience: Proven experience as a Personal Assistant at a senior level within a complex corporate environment, ideally supporting C-suite executives.
• Tech Savvy: Advanced proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook, Teams) and experience using AI tools for administrative tasks. Familiarity with AV and hybrid meeting technology is essential.
• Exceptional Organisation: Outstanding organisational and time management skills, with the ability to multitask, prioritise effectively, and remain calm under pressure.
• Communication Prowess: Excellent communication and interpersonal skills, enabling you to interact professionally with individuals at all levels, while maintaining discretion with confidential information.
• Research Acumen: Knowledge of the social research and evaluation business is highly desirable, demonstrating a genuine interest in Ipsos Public Affairs’ core work.

We offer a comprehensive benefits package designed to support you as an individual. Our standard benefits include 25 days annual leave, pension contribution, income protection and life assurance. In addition, there are a range health & wellbeing, financial benefits and professional development opportunities.

We realise you may have commitments outside of work and will consider flexible working applications - please highlight what you are looking for when you make your application. We have a hybrid approach to work and ask people to be in the office or with clients for 3 days per week.

We are committed to equality, treating people fairly, promoting a positive and inclusive working environment and ensuring we have diversity of people and views. We recognise that this is important for our business success - a more diverse workforce will enable us to better reflect and understand the world we research and ultimately deliver better research and insight to our clients.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Market Research

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