Personal Assistant / Project Coordinator

FY Recruitment; City Of London; On-site; GBP 40,000 - 45,000; Full time

Job summary

An international architectural practice in London is seeking a PA / Project Coordinator to provide proactive support to Directors, coordinate meetings, and manage project admin. The ideal candidate will have a solid background in EA/PA roles, excellent organizational skills, and a positive attitude. The firm offers a salary of £40–45k with benefits including health care and profit sharing in a vibrant workplace.

Benefits

Health care

Profit share scheme

Generous holiday allowance

Qualifications

• Solid EA/PA/project support background.
• Experience in architecture, property, construction, or consultancy preferred.
• Highly organized and adaptable with a positive attitude.

Responsibilities

• Provide proactive PA support to Directors.
• Coordinate client/project meetings and manage project admin.
• Act as a key contact point for clients and project teams.

Skills

Stakeholder management

MS Office skills

Communication

Organizational skills

Detail-focused

Tools

InDesign

Job description

PA / Project Coordinator – London In-office, London | £40–45k + benefits | 09:30–18:00, Mon–Fri

Join an international architectural practice behind some of the world’s most iconic buildings. With 150+ team members across 15+ countries, our London office thrives on creativity, collaboration, and delivering high-profile projects worldwide.

Job Responsibilities

• Provide proactive PA support to Directors (diaries, inbox, timesheets).
• Coordinate client/project meetings – from scheduling to AV/IT and travel.
• Manage project admin: contracts, RFI’s, Architect’s Instructions.
• Maintain consultant and client contacts and project calendars.
• Support events, site visits, travel logistics, and wider team coordination.
• Act as a key contact point for clients, consultants, and project teams.
• Assist with office support, reception cover, and buddying with fellow PAs.

Requirements

• Solid EA/PA/project support background.
• Proven stakeholder management – confident at bringing people together, chasing information, and keeping projects on track.
• Highly organised, detail-focused, and adaptable.
• Strong communicator with a professional, approachable style.
• Positive, “can-do” attitude and ability to juggle priorities.
• Bonus: experience in architecture, property, construction, or consultancy.
• Strong MS Office skills (InDesign a plus).

What’s on Offer

• Competitive salary £40–45k
• Health care, group life & income protection
• Profit share scheme
• Generous holiday allowance (office closes over Christmas & New Year)
• Be part of a world-class design practice, work alongside talented architects, and grow your career in a vibrant, creative environment.

Apply today and step into a role where every day is different!