Personal Assistant / PA to Managing Director

Sureserve; Tonbridge; On-site; GBP 30,000 - 35,000; Full time

Job summary

A compliance and electrical services company in Tonbridge seeks a highly adaptable Personal Executive Assistant to support the Managing Director. The role involves managing calendars, preparing documents, and coordinating both personal and professional travel. Ideal candidates should have strong organizational skills and prior experience supporting senior leadership. Salary ranges between £30,000-£35,000 depending on experience, alongside various employee benefits including pension scheme and enhanced family leave.

Benefits

Contributory Pension scheme

Life assurance

29 days annual leave

Employee assistance programme

Bike2Work scheme

EV Car scheme

Qualifications

• Proven experience as an Executive or Personal Assistant to Senior Leadership.
• Ability to handle sensitive information discreetly.
• Experience with international travel coordination.

Responsibilities

• Manage executive calendars and schedule meetings.
• Prepare meeting briefs and handle correspondence.
• Support personal appointments and complex travel arrangements.

Skills

Excellent organisational skills

Discretion

Strong written and verbal communication

Proficiency in Microsoft Office Suite

Problem-solving skills

Multitasking abilities

Tools

Google Workspace

Scheduling software

Job description

Overview

We’re seeking a highly adaptable and resourceful Personal Executive Assistant to provide seamless support to the Managing Director of Sureserve Compliance Electrical division and his senior leadership team across both professional and personal spheres. This role requires someone who is equally comfortable managing business priorities and confidential personal matters, ensuring the executive’s time and energy are optimised for maximum impact.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate with internal and external stakeholders
• Prepare meeting briefs, presentations, reports, and handle correspondence
• Track and follow up on action items to ensure deadlines are met
• Support business projects, research, and document preparation
• Manage expense reports, vendor contracts, and other administrative tasks
• Commercial decision-making support
• Coordinate personal appointments (medical, wellness, family, household)
• Oversee personal and family travel arrangements, including itineraries and accommodations
• Manage household staff, vendors, and service providers as needed
• Handle personal errands such as reservations, shopping, event coordination, and gift sourcing
• Assist with personal financial tasks (bill payments, budget tracking, reimbursements)
• Arrange complex domestic and international travel for both business and personal purposes
• Ensure smooth logistics from flights to accommodations, transport, and agendas
• Plan, coordinate, and oversee personal and professional events

Qualifications

• Proven practical experience as an Executive Assistant, Personal Assistant, or similar role to Senior Leadership Team/MD
• Excellent organisational and multitasking skills with sharp attention to detail
• Strong written and verbal communication abilities
• Discretion and ability to handle sensitive, confidential information
• Proficiency in Microsoft Office Suite, Google Workspace, and scheduling software
• Strong problem-solving skills with a proactive, solution-oriented mindset
• Previous experience supporting high-net-worth individuals, entrepreneurs, or executives
• Experience managing both corporate tasks and lifestyle/household responsibilities
• International travel coordination experience
• Valid UK driving licence as regular travel between site and MD office will be required

Benefits

• £30,000-£35,000 depending on experience
• Contributory Pension scheme
• Life assurance
• 29 days annual leave inclusive of bank holidays
• Enhanced maternity, paternity, adoption leave, and other family-friendly policies such as carer’s leave, neonatal leave, IVF, and assisted conception leave
• Sureserve Benefits Hub, accessing thousands of retail discounts
• Virtual GP service, 24/7, 365 days, available for employees and immediate family
• Employee assistance programme (EAP), available 24/7 for employees and immediate family
• Bike2Work scheme
• EV Car scheme

Additional information

• Sureserve is an equal opportunities employer, dedicated to nurturing a diverse and inclusive work environment. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.
• Reasonable adjustments: We offer reasonable adjustments throughout the recruitment process for individuals who may require them. If you need any adjustments, please contact [e-mail].
• Pre-employment checks: Successful applicants will be subject to eligibility checks with a third party, including the right to work in the UK and DBS checks.
• The information above is intended to provide an understanding of the workload of the job and its role within Sureserve. The job description outlines the main purposes in general terms and is not prescriptive. You may be required to carry out other duties commensurate with the post. The post-holder will be expected to participate in developing Sureserve Quality Standards.