Personal Assistant & Office Coordinator (Fixed term Maternity Cover)

ACF; London; On-site; GBP 38,000 - 40,000; Full time

Job summary

A charitable organization in London is seeking a proactive Personal Assistant & Office Coordinator for a fixed-term maternity cover. This role provides essential support to the Managing Director and COO, overseeing office operations and assisting with administrative tasks. The position is full-time, with a salary range of £38,000 - £40,000 per annum, and the deadline for applications is August 21, 2025.

Qualifications

• Previous experience as a Personal Assistant or Office Coordinator.
• Excellent organizational and time management skills.
• Ability to maintain a welcoming office environment.

Responsibilities

• Provide day-to-day assistance to the Managing Director and COO.
• Manage office supplies and equipment maintenance.
• Prepare materials for meetings.

Skills

Proactive nature

Highly organized

Experience in administrative tasks

Job description

Personal Assistant & Office Coordinator (Fixed term Maternity Cover)

Freelands Foundation

Summary

We are seeking a proactive and highly organised individual with previous experience to join us as Personal Assistant & Office Coordinator on a fixed-term contract.

Application Deadline

8/21/2025

Job Description

We are seeking a proactive and highly organised individual with previous experience to join us as Personal Assistant & Office Coordinator on a fixed-term contract.This role is central to the smooth running of the Foundation, providing essential support to our Managing Director and Chief Operating Officer and ensuring our offices remain a welcoming and creative space.This is an exciting opportunity for someone looking for an interim role to join Freelands Foundation. The successful candidate will work closely with the Foundation's Managing Director and Chief Operating Officer, providing them with day-to-day assistance, while overseeing the smooth running of the office.The Personal Assistant / Office Coordinator will also assist the wider team with administrative tasks, including preparing materials for trustees and advisory committee meetings. They will oversee the office, managing stationery supplies, maintaining equipment and liaising with building services.Contract: This is a fixed-term contract for maternity leave cover for 10-months, starting early October 2025 with the possibility to extend on a monthly basis, up to 3-months hereafter.Salary range: £38,000 - £40,000 per annum (pro-rata), depending on experience.Hours of work: Full-time, Monday-Friday, 10:00-18:00, at the Foundations office in London, EC1.Deadline: 9am on Thursday 21 August 2025Please refer to the full job description and candidate specification by downloading the job description from the web page.

Location

Freelands Foundation office in London EC1

Working from

Office

Remuneration

Salary range: £38,000 - £40,000, subject to experience

Hours

How to apply

Please submit a CV which reflects how you meet the person specification, by email to [e-mail]: 9am on Thursday 21st August 2025If you require particular adjustments for any part of the recruitment or selection process, including an alternative format for the job description or job advert, please contact [e-mail] and we will be happy to accommodate your access requirements.