Personal Assistant | Manchester University NHS Foundation Trust

Manchester University NHS Foundation Trust; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading NHS Trust in England seeks a motivated individual for administrative support to senior executives. The role involves diary management, meeting coordination, and maintaining communication standards. Candidates should have exceptional organisational skills, the ability to handle confidential information, and prior experience working at a senior level. Join us in creating a transformative integrated health and social care system for millions of patients.

Qualifications

• Experience in providing administrative support at a senior level.
• Ability to manage confidential information with professionalism.
• Proficiency in diary management and meeting coordination.

Responsibilities

• Provide clerical and administrative support.
• Coordinate executive committees and meetings.
• Manage correspondence and communication.
• Maintain executive diaries and take minutes.

Skills

Organisational skills

Communication skills

Discretion and diplomacy

Ability to work under pressure

Job description

An exciting opportunity has arisen for a motivated individual to join the executive support function of the largest NHS Trust in England.

The post holder will be responsible for providing professional and efficient clerical and administrative support the Director of Corporate Service/Trust Secretary and the Senior Executive Assistant to the Group Chief Executive. The role will involve the management of key office procedures, coordination of Executive committees, and will require a high degree of organisational skills and excellent working knowledge of administrative systems.

Provide efficient, high quality and comprehensive personal assistant support. Demonstrate good organisational skills and the ability to work under pressure, to use own initiative and undertake additional work as required.

Maintain a high professional standard of communication in person and on the telephone. The post holder is privilege to highly confidential and sensitive information and is expected to adopt the highest standards of professional conduct applying high levels of diplomacy and discretion.

Communicate on a day to day basis with staff at a very senior level internally and externally, i.e. Chairman, Chief Executive, Board Members, Corporate Directors, Clinical Group Chief Executives and Medical Directors, Consultants, Directors and other outside agencies.

Executive diary management

Meeting and committee coordination

Minute taking and action tracking

Management of correspondence and communication

MFT is one of the largest NHS Trust In England with a turnover of over £3bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team [e-mail].

We’re looking forward to hearing from you!


This advert closes on Wednesday 6 Aug 2025