Personal Assistant - Legal (London)

Insight Investment; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated Personal Assistant to support their Legal Team in London. This exciting role offers the opportunity to work closely with senior lawyers, providing high-level administrative support and managing a variety of tasks in a dynamic environment. You will be the first point of contact for internal and external stakeholders, ensuring smooth operations within the team. The position is a 1-year fixed-term contract, ideal for someone with strong organisational skills and the ability to thrive under pressure. If you are looking for a role that combines administrative excellence with a collaborative atmosphere, this opportunity is perfect for you.

Qualifications

• Extensive experience as a Personal Assistant in a fast-paced environment.
• Strong communication and organisational skills are essential.

Responsibilities

• Manage scheduling and diary for the Senior Managing Lawyer.
• Coordinate travel arrangements and manage expenses.
• Assist with departmental projects and legal work allocations.

Skills

Organisational skills

Communication skills

Time management

Multitasking

Flexibility

Proactivity

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Insight Investment is looking for a Personal Assistant to join their Legal Team in London. The role will involve providing high level administrative and secretarial support to the Senior Managing Lawyer, Strategic Initiatives, Senior Lawyers and the wider Legal team. This is a 1 year fixed term contract.

Role Responsibilities

• Extensive scheduling of meetings with inbox and diary management for the Senior Managing Lawyer, Strategic Initiatives
• First point of contact for a range of external and internal contracts
• Work with PA team members within the group and other parts of the business; cover for other PA roles when required
• Travel arrangements and expenses and invoice processing
• Updating trackers accurately and timeously
• Reviewing and comparing documents
• Responsibility as legal engagement manager for onboarding of law firms and other vendor requirements
• Responsibility for the legal work allocations rota
• Providing assistance with key departmental projects
• Creating, amending and updating reports and spreadsheets
• Further tasks to ensure business needs are met

Experience Required

• Extensive experience of working as a Personal Assistant in a fast paced, dynamic environment
• Strong, confident team player with excellent and effective communication skills and a willingness to collaborate
• Excellent organisational and time management skills, with a proven ability to multitask and prioritise, to meet deadlines and follow-up on outstanding items independently
• Willingness to adapt to Insight processes and ability to learn quickly
• Ability to work under pressure and with conflicting priorities
• Emotionally mature, able to remain calm, courteous and focussed whilst working under pressure, and respectful of the same needs of others
• Proactive and flexible approach with ability to prioritise
• Professional, reliable, honest and integrous
• Strong systems skills to include Word, Excel and PowerPoint
• Prior experience in financial services and/or a Legal environment is advantageous
• Training will be given where necessary

Insight is committed to being an inclusive employer and encourages applications from all suitably qualified applicants irrespective of background, circumstances, age, disability, gender identity, ethnicity, religion or belief and sexual orientation. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at [e-mail]

About Insight Investment

Insight Investment is a leading asset manager focused on designing investment solutions to meet its clients' needs. Founded in 2002, Insight's collaborative approach has delivered both investment performance and growth in assets under management. Insight manages assets across its core liability-driven investment, risk management, full-spectrum fixed income, currency and absolute return capabilities.

Insight has a global network of operations in the UK, Ireland, Germany, US, Japan and Australia. More information about Insight Investment can be found at: www.insightinvestment.com