Personal Assistant - Legal

(function(w,d,s,l,i){w[l]=w[l]|[];w[l].push({'gtm.start':new Date().getTime(),event:'gtm.js'});var f; Bognor Regis; On-site; GBP 25,000 - 30,000; Full time

Job summary

A long-standing law firm in Bognor Regis seeks a Personal Assistant for their Conveyancing Department. The role involves supporting conveyancing operations, managing documentation, and being a key point of contact for clients. Ideal candidates will have experience in a legal office and possess strong communication skills.

Qualifications

• Experience in a legal office, conveyancing experience is a bonus.
• Proficient IT skills and confidence navigating multiple systems.
• A team player with a professional, friendly approach.

Responsibilities

• Be a friendly first point of contact for clients in person and on the phone.
• Prepare accurate conveyancing quotes and manage documentation.
• Support with general office administration including filing and scanning.

Skills

Communication

Interpersonal abilities

Attention to detail

Proactive mindset

Tools

HMLR

Thirdfort

Amalytix

Lender Exchange

Job description

We are delighted to be recruiting on behalf of a long-standing, approachable law firm in Bognor Regis, known for its supportive culture and exceptional service standards. They are looking for a Personal Assistant to join their team in the Conveyancing Department and play a key role in supporting their conveyancing operations.

If you thrive in a legal environment, are highly organised, and enjoy being the dependable go-to for a busy team, this could be your next step!

What You’ll Be Doing:

1. Be a friendly and professional first point of contact for clients both in person and on the phone.
2. Liaise confidently with clients, solicitors, banks, and third parties.
3. Prepare accurate conveyancing quotes and manage relevant documentation.
4. Use industry platforms such as HMLR, Thirdfort, Amalytix, and Lender Exchange.
5. Complete CHAPS/BACS forms and process financial paperwork.
6. Maintain and manage central office diaries and appointments.
7. Support with archiving, deeds/wills maintenance, and mail handling.
8. Perform general office administration including filing, scanning, photocopying, and cheque requisitions.
9. Ensure the office remains compliant with health and safety practices.
10. Contribute to refining internal procedures and systems.
11. Handle confidential information with the utmost discretion.
12. Take on other administrative tasks as needed to support the wider team.

What We’re Looking For:

• Experience in a legal office (conveyancing experience is a bonus!)
• Proficient IT skills and confidence navigating multiple systems and portals
• Excellent communication and interpersonal abilities
• A proactive mindset with great attention to detail
• A team player with a professional, friendly approach

Join a firm where your input is valued, your team is supportive, and your day-to-day work makes a real impact. If this sounds like the right opportunity for you, we’d love to hear from you!