Personal Assistant Job

Greycoat Lumleys; City of Edinburgh; On-site; GBP 40,000 - 46,000; Full time

Job summary

Greycoat Lumleys is seeking an experienced Executive / Business Assistant in Edinburgh. This role involves supporting the Company Director and managing charity-related tasks, emphasizing the need for discretion and organizational skills. A salary of £40,000 accompanies this engaging opportunity alongside benefits like a laptop and pension.

Benefits

Laptop provided

Mobile phone provided

Pension

30 days holiday

Qualifications

• Prior EA/PA experience; Family Office background preferred but not essential.
• Highly organized, proactive, self-sufficient.

Responsibilities

• Support day-to-day administration and charity management.
• Create financial reports; manage invoices and expense reports.
• Liaise with accountants and manage self-catering properties.

Skills

Organizational skills

Discretion

Proactive

Detail oriented

Tools

MS Office

Xero accounting software

Job description

Executive / Business Assistant & Charity Manager Job

Greycoat Lumleys are recruiting for an experienced Executive / Business Assistant to report to the Company Director in the city centre of Edinburgh. This would be a wonderful role for a candidate who is passionate about charity and is keen to become involved in the role beyond the administration aspect.

Duties to include, but are not limited to:

• Supporting the Company Director with day-to-day administrative duties to ensure smooth running of the Company and Charity

• Charity management to include taking/collating applications, meeting with applicants and scheduling, presenting & minuting Trustee meetings

• Advanced use of MS Office, particularly Excel

• Creating monthly financial reports and maintaining spreadsheets across different projects

• Expense management

• Familiar with Xero accounting software

• Arranging travel and accommodation for the Director

• Management of invoices and reconciliation of multiple credit card statements/bills

• Liaise with accountants to prepare quarterly and yearly accounts

• Management of luxury self-catering properties around Scotland

• Assist with the effective running of agricultural land in the north of Scotland

Skills and Experience

• Prior EA/PA experience. Family Office background preferred but not essential

• High level of discretion

• Highly organised, proactive, and self-sufficient

• Detail oriented

• UK driving license desirable

Hours: Mon to Fri 9am to 5.30pm

Start: ASAP

Salary: £40,000 subject to experience

• (overtime taken in lieu) - Holidays 30 days

• Laptop and mobile provided. Mobile can be used for personal and business calls.

• Pension

Job: 163698

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