Personal Assistant - Group Controller (GC) & Global Finance Services (GFS)

ASTRAZENECA UK LIMITED; Luton; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading biopharmaceutical company is seeking a Senior Personal Assistant in Luton to support the leadership team with high-level administrative tasks. The ideal candidate will demonstrate exceptional organizational and communication skills and will thrive in a dynamic environment, managing priorities effectively and engaging with diverse teams. This is an excellent opportunity to be part of an innovative healthcare company committed to making a difference in patients' lives.

Qualifications

• Experience providing full PA/administrative support at a senior level.
• Confident using Microsoft Office and various technology software.
• Experience in raising purchase requisitions and vendor creation.

Responsibilities

• Manage diaries proactively and respond to last-minute changes.
• Plan travel arrangements, including itineraries.
• Collate and process expense claims within timelines.

Skills

Microsoft Office proficiency

Strong communication skills

Time management

Organizational skills

Interpersonal skills

Ability to handle multiple priorities

Autonomy and discretion

Job description

Overview

At AstraZeneca we believe in the potential of our people, and you'll develop beyond what you thought possible. We make the most of your skills and passion by actively supporting you to see what you can achieve no matter where you start with us. The only one who can put limits on the scope of your career is you. With the right skills and passion, we'll help you explore what AstraZeneca has to offer. Are you ready to take on a pivotal role that supports the leadership of a global finance function? In this role you will provide support to members of the GC GFS leadership team, providing high-level administrative support while collaborating with a dynamic administrative team. Your organisational and communication skills will be crucial as you ensure attention to detail and perseverance in completing tasks. You\'ll engage with team members from diverse cultures, building networks and supporting colleagues. Adaptability and composure are key as you respond to changing demands with a consistent focus on high-quality work.

Responsibilities

• Proactive diary management and responsive to short notice changes and conflicts.
• Proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains, visa requirements etc. (preparing travel packs / itineraries where required).
• Collating and processing of expense claims within set group timelines and ensuring compliance with the expenses policy.
• Organising internal/external meetings including room bookings and catering arrangements, coordinating global conference calls / video conference calls.
• Supporting department updating and maintaining all distribution lists, organisational charts and other relevant documentation.
• An integral member of the UK GC GFS PA cohort, collaborating with colleagues to provide mutual support and assisting in the organisation of UK team engagements.
• Co-ordinates and collates detailed information with effective and clear communication to relevant stakeholders.
• Understand and always adhere to the AstraZeneca Global Code of Conduct, AZ and Global policies.

Qualifications

• Experience of providing full PA/administrative support at a senior level.
• Confident and experienced using Microsoft Office, Teams, and a wide variety of technology and IT software.
• Experience in raising purchase requisitions / orders and vendor creation.
• Excellent written and verbal communication skills.
• Excellent administrative, time management and organisational skills.
• Collaborative teammate, with excellent interpersonal skills.
• Ability to effectively handle multiple priorities and a high level of resilience and self-motivation.
• Excellent team working, networking and influencing skills and ability to engage relevant AstraZeneca stakeholders and other PA/EAs.
• Ability to work autonomously with independent judgement and discretion and handling confidential information where applicable.

At AstraZeneca, we blend medical expertise with commercial acumen to pioneer innovative approaches that better serve our patients. Our commitment to science and ethics drives us to launch cutting-edge products into our growing healthcare ecosystem. We thrive on creativity and imagination, always supported by a strong foundation of ethics. As part of our global network, you\'ll have the opportunity to learn from world-class people and work with new and innovative drugs. Our science-led pipeline empowers us to make a profound difference in patients\' lives, offering you a meaningful career filled with unexpected opportunities.