Personal Assistant for Philanthropic Family Office

Knightsbridge Recruitment; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A welcoming Family Office in West London seeks a numerate Personal Assistant to support the Chief of Staff and Trustees of their charitable foundation. This role involves managing logistics for events, maintaining payment records, and providing general assistance to the family and staff team. Candidates should have 4-5 years of experience as a PA and proficiency in QuickBooks.

Qualifications

• 4-5 years experience as a Team Assistant or PA.
• Numerate and able to maintain payment records.
• Experience with QuickBooks required.

Responsibilities

• Provide cover for the Personal Assistant to Principals.
• Assist the Chief of Staff with payment records and expenses.
• Coordinate logistics for Trustee trips and support the Grants Manager.

Skills

Numeracy

Record keeping

Communication

Tools

QuickBooks

Job description

A very collaborative and friendly Family Office based in West London is looking for a numerate Personal Assistant for their exceptionally appreciative and personable Chief of Staff, and to support the Trustees of their significant charitable foundation.

• Provide holiday cover for the Personal Assistant to the Principals
• Assist with preparations for events which may be taking place at the family’s properties or elsewhere
• Support the Chief of Staff with inputting payment details and maintaining appropriate records of payments made on QuickBooks
• Assist the Chief of Staff with spot-checking staff expenses and credit card receipts
• Other ad hoc errands and support to the Chief of Staff and Principals, as required
• Run errands for the Principals, which might include (but not limited to) shopping, gift buying, deliveries and collections

The Foundation

• Responsible for the Trustees' travel arrangements for Board meetings and other meetings

• Coordinate logistics for the Trustee trips (which take place once or twice a year), including accommodation and travel arrangements
• Organise away days, trips and celebrations for the staff team (e.g. annual away day, Christmas party)
• Support the Grants Manager with printing and distributing meeting materials; and
• Monitor the info@ mailbox and direct queries to the required recipient.

Office building

• Act as Front of House at the office – answer the door, welcome guests and take deliveries
• Manage and maintain the calendar for the large meeting room, which is shared between entities
• Responsible for fruit and milk deliveries
• Prepare tea, coffee, chilled water and refreshments for meetings taking place at the office in the office.

The right candidate will have at least 4/5 years as a Team Assistant or PA and be numerate, able to input payments and maintain records of payments made on QuickBooks