Personal Assistant for Children and Young People Care Group (WCYP)

NHS; Canterbury; On-site; GBP 25,000 - 30,000; Full time

Job summary

A large hospital trust in England seeks a Personal Assistant for the Children and Young People Care Group. This role involves providing essential administrative support to senior management, including meeting coordination and document management. Candidates should have strong communication skills and previous administrative experience, preferably in the NHS environment. The position offers a chance to contribute to healthcare improvement efforts in a busy, supportive team.

Qualifications

• Candidates must have GCSE A-C in English and Maths.
• Previous experience in a busy administrative role is essential.
• Communication skills must be strong in both verbal and written formats.

Responsibilities

• Provide meeting support, including preparing agendas and taking minutes.
• Manage inboxes and diary management, ensuring timely follow-ups.
• Format documents and provide administrative support to management.

Skills

Previous experience working within a busy administrative environment

Excellent communication skills both verbal and written

Advanced secretarial skills

Managing complex workload with competing demands

Good interpersonal skills

NHS experience

Education

GCSE A-C in English and Maths or equivalent

ECDL or equivalent

RSA or equivalent

Job description

Go back East Kent Hospitals University NHS Foundation Trust

Personal Assistant for Children and Young People Care Group (WCYP)

The closing date is 06 October 2025

We have an excellent opportunity available for someone who wants to enhance and develop their PA skills.

The role is a band 4 Care Group PA role supporting a passionate team of Senior Management and colleagues. The administrative team is a small team who work together to provide that flawless support to Senior Management and it would be great to have you as part of the team.

Main duties of the job

The core focus of the role is providing meeting support to the Care Group; this includes preparing agenda's, taking live minutes, coordination of the action log and ensuring these are followed up within the required timeframe. Providing meeting support will give you great insight into the day-to-day running of our Care Group, support you in understanding the business needs and give you the background information needed to provide our extremely busy Care Group with the admin support they require.

In addition to this you will be dealing with Business World, Health Roster, setting up WebEx's, managing inboxes, diary management, formatting documents etc.

If you thrive on being busy, take pride in being that support for Senior Management and have confidence in getting to grips with the business needs of our Care Group then this may just be the role for you.

About us

We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 695,000 people.

Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference'.

We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.

Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.

Job responsibilities

Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.

Person Specification

Qualifications

• GCSE A-C ( or equivalent) in English and Maths or equivalent professional experience
• ECDL or equivalent
• RSA or equivalent

Skills and Experience

• Previous experience working within a busy administrative environment
• Excellent communication skills both verbal and written
• Advanced secretarial skills including the ability to type accurately and take minutes of meetings as required, diary management
• Managing complex workload with competing demands
• Good interpersonal skills with the ability to remain calm under pressure
• NHS experience

Personal/professional attributes

• Excellent communication skills both verbal and written
• Able to use own initiative
• Well organised and able to prioritise own workload and that of others

Governance

• Experience of a range of secretarial / administrative work procedures and practices with an advanced level of theoretical knowledge
• NHS policy and impact on services

Other requirements

• To be aware of and adhere to the Trust's Vision, Mission and Values
• Ability to travel in a timely manner between Trust sites

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

East Kent Hospitals University NHS Foundation Trust