Personal Assistant - Charity

VanRath; Belfast; On-site; GBP 26,000 - 30,000; Part time

Job summary

A charitable organization is seeking a Part-Time Personal Assistant in Belfast to coordinate meetings, manage executive schedules, and serve as a key contact for Board members. Candidates should have relevant qualifications and experience in office administration, with a strong proficiency in Microsoft Office. The position offers a salary ranging from £26,667 to £29,271 pro rata.

Qualifications

• Minimum of 3 years' experience in an Office Administrator/Clerical role.
• Minimum of 2 years' experience as PA to a Director/CEO.
• Experience of taking and producing meeting minutes to a professional standard.

Responsibilities

• Coordinate and schedule Board and subcommittee meetings.
• Prepare and present documents in collaboration with executives.
• Serve as the main point of contact for Board members.

Skills

Experience in Office Administration

Proficiency in Microsoft Office Suite

Ability to work collaboratively

Flexibility to work outside regular hours

Full driving license

Education

NVQ Level 4 or relevant qualification

Personal Assistant LCCI Diploma or equivalent

Tools

Microsoft Office

Database systems

Job description

VANRATH are delighted to be assisting our client, a charitable organisation, with the recruitment of a Personal Assistant to join their team based in Belfast.

This is a Part-Time position. 18 hours per week.

Salary

£26,667 - £29,271 (pro rata)

Responsibilities:

• Coordinate and schedule Board and subcommittee meetings, ensuring timely distribution of agendas and materials.
• Prepare and present documents in collaboration with the Chair and Chief Executive.
• Attend meetings, take accurate minutes, and track follow-up actions.
• Serve as the main point of contact for Board members and handle related correspondence.
• Maintain organised records of minutes, policies, and governance documents.
• Manage the Chief Executive's calendar, appointments, and travel arrangements.
• Handle internal and external communications on behalf of the Chief Executive.
• Prepare meeting materials, take notes, and follow up on actions.
• Set up purchase orders and support efficient administrative processes.
• Provide administrative support to the Executive Leadership Team, including meeting coordination, document preparation, minute-taking, and travel logistics.
• Compile reports and papers for Board and subcommittees as needed.

Essential Criteria:

• NVQ Level 4, National Diploma or equivalent in business administration or relevant subject.
• OR Personal Assistant LCCI Diploma or equivalent.
• Minimum of 3 years' experience in an Office Administrator/Clerical role
• OR minimum of 2 years' experience in a Secretarial or PA role, including at least 1 year as PA to a Director/CEO.
• Experience using a range of software packages including Microsoft Office and database systems.
• Experience of taking and producing meeting minutes, preparing letters and reports to a professional standard.
• Proficiency in Microsoft Office Suite and calendar applications.
• Ability to work collaboratively with a wide range of stakeholders, including board members and executives.
• Flexibility to work outside regular hours when required.
• Full driving licence and access to a car.

Desirable Criteria:

• Previous experience working in a non-profit or charitable organisation

For further information on this opportunity, or any other position in Belfast or wider Northern Ireland, please apply via the link or contact Conor Birch in the strictest confidence.

Recent Feedback from our candidates:

''In my eyes, VANRATH is the clear industry leader of recruitment in Northern Ireland. With a long history of placements, they have perfected the recruitment trade, which was made very clear to me during my time with them. Whether you plan to find your new role or work directly for VANRATH, you can expect nothing but the best.''

''Vanrath were massively helpful in helping me secure my new role. They provided tips and example questions for the interviews and were able to get quick feedback.''

''I had a very positive experience working with Vanrath. They went way beyond my expectations and his diligence pulled through for me.''