Personal Assistant and Team Coordinator

Flat Fee Recruiter; Canterbury; On-site; GBP 25,000 - 35,000; Full time

Job summary

A successful professional services firm based in Canterbury is seeking a Personal Assistant & Team Coordinator. The role involves comprehensive administrative support to Partners, along with coordinating communications and ensuring efficient office operations. Ideal candidates will possess strong organisational and communication skills, with a proven track record in a professional setting.

Benefits

33 days holiday per year

Christmas bonus

Staff recruitment bonus

Client commission

Employee Assistance Programme

Eye test vouchers

Annual flu jab

Cycle to work scheme

Qualifications

• Experience as a PA, Executive Assistant, or Team Coordinator in a professional services environment.
• Strong Microsoft Office skills, especially Outlook, Word, and Excel.
• Confident, professional, and highly organised with excellent communication.

Responsibilities

• Provide administrative support to three Partners.
• Organise and coordinate meetings, including agendas and follow-up actions.
• Be the first point of contact for client communications.

Skills

Organisation

Communication

Multitasking

Attention to Detail

Discretion

Tools

Microsoft Office

Job description

Are you an organised multitasker with a flair for communication and coordination? Join this thriving Canterbury office and support their leadership team in a fast-paced, rewarding role!

Personal Assistant and Team Coordinator
Canterbury, CT1

• Full time, 37.5 hours per annum
• Competitive salary

Please Note: Applicants must be authorised to work in the UK

Our client is a successful and expanding professional services firm based in Canterbury. With a reputation for excellence and a personal touch, they take pride in delivering exceptional service to their clients. Their collaborative culture is built on mutual respect, support, and a shared drive for success.

The Role

As a Personal Assistant & Team Coordinator, you will play a crucial part in ensuring our partners and their teams operate smoothly and efficiently. Supporting multiple Partners, you’ll take ownership of administrative functions, client coordination, and internal team communication.

Key Responsibilities:

• Provide comprehensive administrative support to three Partners
• Organise and coordinate meetings (virtual and in-person), including agendas, minutes, and follow-up actions
• Arrange travel bookings including transport, accommodation, and restaurants
• Support Partners with timesheets, mileage logs, expenses, and invoicing
• Be the first point of contact for client communications—calls, emails, onboarding, and updates
• Manage and maintain internal records and client databases
• Facilitate workflow and communications between Partners and their teams
• Help maintain a well-organised, efficient, and professional office environment

Benefits

They value their people and offer a range of benefits to support their well-being and reward their hard work, including:

• 33 days holiday per year (including Bank Holidays and 2 days over Christmas)
• Christmas bonus
• Staff recruitment bonus
• Client commission
• Employee Assistance Programme
• Eye test vouchers
• Annual flu jab
• Cycle to work scheme

The Ideal Candidate

They are looking for a confident, professional, and highly organised individual who enjoys problem-solving, thrives in a fast-paced environment, and takes pride in delivering high-quality support. About you:

• Experience as a PA, Executive Assistant, or Team Coordinator (ideally in a professional services environment)
• Strong Microsoft Office skills—especially Outlook, Word, and Excel
• Excellent organisational and multitasking abilities
• Clear, confident written and verbal communication
• Professional, positive, and proactive attitude
• High attention to detail and discretion when handling sensitive information
• Ability to remain calm and efficient under pressure
• Previous experience in an accountancy or financial services firm (desirable)
• Knowledge of CRM or project management software (desirable)

If you're ready to take the next step in your professional support career, they'd love to hear from you.

How to apply for the role:

If you have the skills and experience required for this position, click “apply” today and check your inbox for an email providing more information on how to complete your application and provide any other supporting documents.

You must be authorised to work in the UK. No agencies please.

Flat Fee Recruiter is an advertising agency promoting this role on behalf of the employer. You may be contacted directly by the Employer should our client wish to move forward with your application.

Other suitable skills and experience include Executive Assistant, Office Manager, Administrative Manager, Client Services Coordinator, Project Coordinator, Business Support Officer, Operations Assistant, Legal Secretary, Team Administrator, Practice Manager.