Personal Assistant and Community Relations Executive 12 month FTC

Threadneedle group; Greater London; Hybrid; GBP 35,000 - 52,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Columbia Threadneedle Investments seeks a Personal Assistant and Community Relations Executive to support the Head of Corporate Communications and Regional Lead for EMEA & APAC. You will manage diaries, travel, expenses, and broader team administration while overseeing community relations governance for the Columbia Threadneedle Foundation and MOUs with charity partners.

In this role you will coordinate volunteering events across EMEA for 250+ employees, lead engagement activities, and liaise

Qualifications

• Track record of administration and support for a leadership role.
• Experience in team business support with budget tracking and invoice processing in financial or professional services.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Provide comprehensive personal assistant support to the Head of Corporate Communications, including diary management, travel arrangements, and expense management.
• Deliver additional administrative support to the Head of External Communications, EMEA and APAC.
• Manage general team administration and business operations, including organizing team meetings and agendas, coordinating finance and budget planning, managing processes and handling invoices and procurement needs.
• Support the broader communications team as necessary, including on organising events and managing sign off processes.
• Oversee administration for community relations activities and the Columbia Threadneedle Foundation, including governance for meetings (agenda preparation, minute-taking), audit support, and managing sign-off processes for MOUs with charity partners.
• Responsible for charity payments, bank account management, and on-desk account reconciliations.
• Act as the coordinator for volunteering events across EMEA, collaborating with internal teams to deliver meaningful opportunities for over 250 employees.
• Lead community relations initiatives within our EMEA offices, such as annual giving campaigns, day of service, and other engagement activities.

Skills

Leadership support

Track record

Budget tracking

Invoice processing

Excel

Word

PowerPoint

Trax

Relationship building

Analytical skills

Attention to detail

Tools

Trax

PowerPoint

Job description

Job Description

Where you’ll fit in & what our team goals are… In your role as the Personal Assistant and Community Relations Executive, you will support the Head of Corporate Communications, Regional Lead, EMEA and APAC, and manage our day to day community relations activities for the EMEA region.

How you’ll spend your time

• Provide comprehensive personal assistant support to the Head of Corporate Communications, Regional Lead - EMEA & APAC, including diary management, travel arrangements, and expense management.
• Deliver additional administrative support to the Head of External Communications, EMEA and APAC.
• Manage general team administration and business operations, including organizing team meetings and agendas, coordinating finance and budget planning, managing processes and handling invoices and procurement needs.
• Support the broader communications team as necessary, including on organising events and managing sign off processes.
• Oversee administration for community relations activities and the Columbia Threadneedle Foundation, including governance for meetings (agenda preparation, minute-taking), audit support, and managing sign-off processes for MOUs with charity partners.
• Responsible for charity payments, bank account management, and on-desk account reconciliations.
• Act as the coordinator for volunteering events across EMEA, collaborating with internal teams to deliver meaningful opportunities for over 250 employees.
• Lead community relations initiatives within our EMEA offices, such as annual giving campaigns, day of service, and other engagement activities.

Requirements

• Track record of administration and support for a leadership role
• Demonstrable experience of team business support, including budget tracking and invoice processing experience working in a financial services or professional services organisation
• Exceptional organizational skills
• Strong attention to detail
• Ability to manage multiple priorities
• Analytical skills and financial affinity
• The ability to create relationships and work with different teams both internally and externally
• Knowledge of excel and word (MS office in general)

Nice to have

• Experience in charitable activities or corporate community relations programmes
• Experience in organising events and engagement activities
• Experience in or a passion for corporate philanthropy
• Experience using Trax
• A good eye for design and strong powerpoint skills

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders — clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Full-Time/Part-Time Full time Worker Sub Type Fixed Term (Fixed Term) Job Family Group Unclassifieds

Columbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential. We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.

Columbia Threadneedle Investments is an equal opportunity employer. We consider all qualified applicants without regard to racial or ethnic background, religion or belief, sex or gender, nationality, genetic information, age, sexual orientation, gender identity, disability, marital status, pregnancy or maternity or any other basis prohibited by law. We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to aid your participation in the application or interview process, speak to your recruiter to discuss how we can support you.

Since 1894, Ameriprise Financial has helped people feel more confident about their financial future. Guided by strong values and a deep commitment to clients, we’ve remained a trusted leader in financial planning and advice for more than 130 years. Through our businesses, Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance & Annuities, we deliver advice, investment and protection solutions designed for long-term success. While each business brings distinct capabilities and expertise, all are united by our unwavering focus on clients and a strong financial foundation.

For you, that means the opportunity to build a meaningful career in a high-performing, collaborative culture where your expertise can grow, your contributions are valued and your work can make a real impact. As a global financial services company with three complementary businesses, the breadth of our capabilities sets us apart. It also creates unique opportunities for employees to learn, collaborate and grow their careers.

Explore opportunities within each business and region below.

• Ameriprise US | Careers
• Ameriprise India | Careers
• Columbia Threadneedle Investments US | Careers
• Columbia Threadneedle Investments EMEA APAC | Careers
• RiverSource | Careers