Personal Assistant and Community Relations Executive 12 month FTC

Columbia-Threadneedle-Investments; Greater London; On-site; GBP 40,000 - 64,000; Full time

Job summary

Columbia Threadneedle Investments is seeking a Personal Assistant and Community Relations Executive to support the Head of Corporate Communications and regional leaders across EMEA and APAC, coordinating diary, travel, and expense management while handling day-to-day community programmes.

You will oversee governance for MOUs with charity partners, manage volunteering events for 250+ staff, and help deliver annual giving campaigns, day of service, and other engagement activities.

Qualifications

• Track record of administration and support for a leadership role.
• Experience with budget tracking and invoice processing.
• Experience in a financial services or professional services organisation.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Provide executive support to Head of Corporate Communications and regional leads.
• Coordinate diary management, travel arrangements and expense management.
• Oversee team administration, meetings, budgets, invoices and procurement.
• Support governance for MOUs with charity partners and charity payments.

Skills

Administration

Budget tracking

Invoice processing

Financial services experience

Organizational skills

Attention to detail

Prioritization

Analytical skills

Stakeholder management

MS Office

Tools

MS Word

MS Excel

Job description

About Columbia Threadneedle InvestmentsWorking at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements. Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses — Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.Job DescriptionWhere you’ll fit in & what our team goals are…In your role as the Personal Assistant and Community Relations Executive, you will support the Head of Corporate Communications, Regional Lead, EMEA and APAC, and manage our day to day community relations activities for the EMEA region.How you'll spend your time...This position combines high-level administrative support with an important role in the administration, organisation and delivery of our community programme in EMEA. This is a unique opportunity to combine executive-level support with values-driven community engagement.Provide comprehensive personal assistant support to the Head of Corporate Communications, Regional Lead – EMEA & APAC, including diary management, travel arrangements, and expense management.Deliver additional administrative support to the Head of External Communications, EMEA and APAC.Manage general team administration and business operations, including organizing team meetings and agendas, coordinating finance and budget planning, managing processes and handling invoices and procurement needs.Support the broader communications team as necessary, including on organising events and managing sign off processes.Oversee administration for community relations activities and the Columbia Threadneedle Foundation, including governance for meetings (agenda preparation, minute-taking), audit support, and managing sign-off processes for MOUs with charity partners. Responsible for charity payments, bank account management, and on desk account reconciliations.Act as the coordinator for volunteering events across EMEA, collaborating with internal teams to deliver meaningful opportunities for over 250 employees.Lead community relations initiatives within our EMEA offices, such as annual giving campaigns, day of service, and other engagement activities.To be successful in this role you will have...track record of administration and support for a leadership roledemonstrable experience of team business support, including budget tracking and invoice processingexperience working in a financial services or professional services organisationexceptional organizational skillsstrong attention to detailability to manage multiple prioritiesanalytical skills and financial affinitythe ability to create relationships and work with different teams both internally and externallyknowledge of excel and word (MS office in general)If you also had this, it would be great...experience in charitable activities or corporate community relations programmesexperience in organising events and engagement activitiesexperience in or a passion for corporate philanthropyexperience using Traxa good eye for design and strong powerpoint skillsIn-Office CollaborationWe are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders — clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.Full-Time/Part-TimeFull timeWorker Sub TypeFixed Term (Fixed Term)Job Family GroupUnclassifiedsColumbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential.We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.Columbia Threadneedle Investments is an equal opportunity employer. We consider all qualified applicants without regard to racial or ethnic background, religion or belief, sex or gender, nationality, genetic information, age, sexual orientation, gender identity, disability, marital status, pregnancy or maternity or any other basis prohibited by law.We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to aid your participation in the application or interview process, speak to your recruiter to discuss how we can support you.