Personal Assistant - 9 Month

Schools’ Choice; Ipswich; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading educational organization in Ipswich is seeking an experienced Executive Personal Assistant to provide comprehensive support to three Executive Directors. The role involves diary management, travel arrangements, and coordinating events. The ideal candidate will be self-motivated with excellent communication skills and experience in supporting senior stakeholders. This role offers generous holiday entitlement and a dynamic work environment.

Benefits

Generous holiday entitlement

Use of fantastic facilities

Team social events

Qualifications

• Experience as a Personal Assistant or in a similar administrative role.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities efficiently.

Responsibilities

• Manage calendars, arrange events and ensure smooth daily operations.
• Organise travel arrangements for Executive Directors.
• Support the organisation of events and produce reports.

Skills

Diary management

Excellent communication skills

Experience with senior stakeholders

Job description

A fantastic opportunity has arisen at a leading business in the county for a PA to join to cover Maternity Leave.

Opus People Solutions is seeking a dedicated Executive Personal Assistant to join our clients team in Ipswich. The ideal candidate will be self-motivated, flexible, and eager to learn. You will play a crucial role in providing effective day-to-day support to our Executive Directors and driving high standards across the organization. You will be supporting three Executive Directors, ensuring their daily operations run smoothly. The ideal candidate will be self-motivated, flexible, and eager to learn, with a drive to make a difference and uphold high standards.

Main Responsibilities

Diary Management: Efficiently manage calendars, arrange events, book meeting rooms, and coordinate catering. Prepare and distribute meeting papers, take minutes, and follow up on action items.

Travel Management: Organise travel arrangements, including flights, train journeys, and accommodation.

Event Coordination: Support the organisation of external events such as the annual golf day, Colleague Awards, and leadership events.

Report Production: Assist in producing Board reports and monthly business updates across the Group and its subsidiaries.

Information Support: Provide research and reports to support Executive Directors' needs, including financial and statistical information.

Customer Focus: Serve as a professional first point of contact for internal and external communications.

Document Drafting: Contribute to communications by drafting documents, creating promotional literature, and preparing presentations.

Team Support: Assist with the induction and training of new team members as needed.

Time Management: Prioritise commitments to ensure efficient use of time for Executive Directors.

Confidentiality: Handle sensitive information with discretion.

Coordination: Work collaboratively with other Executive PAs to support the Group's operations.

What are we looking for?

• We are looking for with PA, Secretary and support experience who can work at all levels with senior leaders.
• Fantastic communication skills, written and verbal
• Experience working with senior stakeholders

In return there are fantastic benefits on offer, including generous holiday entitlement, fantastic facilities, great team, social events and much more.