Personal Assistant - 12 month FTC

Barclays UK; London; On-site; GBP 30,000 - 50,000; Full time

Job description

Join us as a Personal Assistant (PA), where you will be providing extensive PA support for a number of Managing Directors/Directors within Barclays Private Banking and Wealth Management. You will be working with very key senior stakeholders who have demanding schedules. Prioritizing and influencing will be key to making this role a success. The role holder will be providing extensive and complex diary management for the key stakeholders and their respective teams (including completing all relevant travel and expenses where relevant, including cross-border approvals), ensuring a balance between workflow and meetings is achieved. This is a 12-month contract.

To be successful as a Personal Assistant you should have experience with:

• Proven planning, organisational, and time management skills with high attention to detail and the ability to maintain confidentiality always are critical
• Great relationship building skills to deal with a range of people and situations and the ability to work as part of a team
• Clear communication in both verbal and written dialogue
• Ability to work with key stakeholders, their teams, and attending to their obligations in terms of attending and delivering presentations at their respective senior leadership management forums, Monthly and Quarterly Business Reviews

Skills that will help you in the role:

• Previous experience in a financial organization is preferred
• Preparing meeting minutes, agendas, correspondence, and presentations in line with deadlines
• Friendly and calm demeanor and the ability to multitask and handle very high levels of pressure and deadlines

You may be assessed on the key critical skills relevant for success in the role, such as risk and controls, change and transformation, business acumen, strategic thinking, and digital and technological skills, as well as job-specific technical skills.

This role is based in London.

Purpose of the role

To provide administrative and organisational support to executives, managers, or teams. To manage schedules, acting as a trusted point of contact, ensuring seamless coordination, efficient task management, and a professional presence for their assigned individuals or teams.

Accountabilities

• Management of executive, manager, or team calendars and overseeing timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive or team.
• Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management, and organisation management tasks.

Analyst Expectations

• To perform prescribed activities in a timely manner and to a high standard, consistently driving continuous improvement.
• Requires in-depth technical knowledge and experience in their assigned area of expertise
• Thorough understanding of the underlying principles and concepts within the area of expertise
• They lead and supervise a team, guiding and supporting professional development, allocating work requirements, and coordinating team resources.
• If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviors to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviors are: L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others.
• OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.
• Will have an impact on the work of related teams within the area.
• Partner with other functions and business areas.
• Takes responsibility for end results of a team’s operational processing and activities.
• Escalate breaches of policies / procedures appropriately.
• Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.
• Advise and influence decision making within own area of expertise.
• Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulations, and codes of conduct.
• Maintain and continually build an understanding of how own sub-function integrates with the function, alongside knowledge of the organisation's products, services, and processes within the function.
• Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation's sub-function.
• Make evaluative judgments based on the analysis of factual information, paying attention to detail.
• Resolve problems by identifying and selecting solutions through the application of acquired technical experience and guided by precedents.
• Guide and persuade team members and communicate complex / sensitive information.
• Act as a contact point for stakeholders outside of the immediate function, while building a network of contacts outside the team and external to the organisation.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence, and Stewardship – our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge, and Drive – the operating manual for how we behave.