Personal Assistant

DFYNE; Uddingston; On-site; GBP 30,000 - 36,000; Full time

Benefits offered by this job

Bonus scheme

Bereavement leave

Casual dress

Company events

Employee discount

Flexitime

Free parking

On-site parking

Sick pay

Unlimited paid holidays

Free on-site gym

Job summary

DFYNE, based in Uddingston, Scotland, invites applications for a Personal Assistant to support our executive team. This on-site role involves keeping executives organised, coordinating travel, and handling confidential information as part of a scaling business.

You will work closely with the Chief Product Officer, Chief Commercial Officer and Chief Financial Officer to enable focus on priorities, efficiency, and strategic initiatives.

Qualifications

• Experience supporting senior leaders and managing complex diaries
• Administrative support experience in fast-paced environments
• Ability to coordinate travel and logistics
• Strong written and verbal communication skills
• Discretion and confidentiality in handling sensitive information

Responsibilities

• Provide dedicated support to the Chief Product Officer, Chief Commercial Officer and Chief Financial Officer
• Manage calendars, meetings and priorities across executives
• Coordinate domestic and international travel, expenses, and logistics
• Act as a key point of contact for internal and external stakeholders
• Maintain organised records and documentation and support general administration

Skills

Organisation

Communication skills

Discretion

Prioritisation

Stakeholder management

Tools

Microsoft Office

Google Workspace

Job description

Location: DFYNE HQ, 1 Forrest Gate, Uddingston, G71 5PG

Work Location: Onsite

About You

Are you the kind of person who loves helping the people around you? Do you naturally become the go‑to person whenever something needs sorted? Do you pride yourself on being a brilliant, naturally proactive organiser? Are you the type of person who spots a problem before anyone else and quickly gets it fixed? Are you as comfortable staying focused and on track when dealing with last‑minute changes, and making things happen seamlessly behind the scenes? Are you comfortable jumping in, getting stuck in and helping wherever needed? If you genuinely get satisfaction from helping others perform at their best and want to have a direct impact on how a fast‑growing business operates, DFYNE could be exactly where you belong.

Role: Personal Assistant

Location: DFYNE HQ, 1 Forrest Gate, Uddingston, G71 5PG

Work Location: Onsite

About You

Are you the kind of person who loves helping the people around you? Do you naturally become the go‑to person whenever something needs sorted? Do you pride yourself on being a brilliant, naturally proactive organiser? Are you the type of person who spots a problem before anyone else and quickly gets it fixed? Are you as comfortable staying focused and on track when dealing with last‑minute changes, and making things happen seamlessly behind the scenes? Are you comfortable jumping in, getting stuck in and helping wherever needed? If you genuinely get satisfaction from helping others perform at their best and want to have a direct impact on how a fast‑growing business operates, DFYNE could be exactly where you belong.

About DFYNE

A picture paints a thousand words… and we’re sure you don’t want to be sat here reading an essay of corporate “about us” spiel…. Seriously, how’re you able to really get under the skin of what we’re about from a few words on a screen. So why don’t you have a look and see what we’re all about for yourself - www.dfyne.com.

About The Role – DFYNE Your Career

First off, it’s best I introduce myself (person behind the keyboard here), it’s not the norm on a job role spec, but I feel it’s important you get introduced to who you may be working with for a long time early on. I’m Michelle and I’m Oscar and Meg’s EA here at DFYNE. I’m looking for someone who’s going to help support our CPO ,CCO and CFO as their dedicated PA whilst the business continues to scale. We are looking for someone who is a real doer, someone who isn’t afraid to get stuck in and help wherever needed and wants to be a part of the incredible journey we’ve already seen so far.

You’ll work alongside our Chief Product Officer; Verity, Chief Commercial Officer; Jay and Chief Financial Officer; Luca, you’ll be the driving force behind keeping things running smoothly, helping them stay organised, focused and able to spend their time where it matters most.

Working across some of the most critical areas of the business, from product innovation and customer experience to commercial growth and strategic partnerships, Verity, Jay and Luca play a key role in DFYNE’S journey. Your role will be to help them perform at their best, providing first‑class organisational and administrative support, coordinating travel and logistics, managing communications, and ensuring everything runs seamlessly behind the scenes.

As a trusted PA to the executive team, this role requires absolute discretion. The PA will have access to confidential commercial, and financial‑related information and must maintain the highest standards of confidentiality at all times. Information seen or heard through the course of work must not be discussed with internal or external individuals including friends, family members or colleagues without a legitimate business need to know.

By proactively anticipating needs, managing priorities, and keeping everything running smoothly, you'll enable Verity, Jay and Luca to operate at their best and focus on the opportunities and decisions that matter most.

Attitude

• Proactive and resourceful, with a strong ability to anticipate needs and solve problems
• Calm, composed, and effective in a fast‑paced environment
• Trustworthy, discreet, and capable of handling confidential matters with professionalism
• Reliable, approachable, and committed to delivering support across a range of priorities and responsibilities.

Key Responsibilities

• Provide dedicated support to the Chief Product Officer, Chief Commercial Officer and Chief Financial Officer enabling them to focus on priorities
• Manage competing priorities and proactively maximise the effectiveness and productivity of both executives
• Support key business initiatives across product, commercial, and wider business functions
• Identify and implement opportunities to enhance organisation, efficiency, and ways of working
• Track actions, deadlines, and follow‑ups to ensure priorities remain on track
• Manage sensitive and confidential information with discretion and professionalism
• Manage calendars, meetings and priorities requests
• Coordinate domestic and international travel, expenses, and logistics to support changing business needs
• Act as a key point of contact for internal and external stakeholders, managing communications and building strong relationships across the business
• Maintain organised records and documentation and support general administration

Experience Needed

We don’t hire based solely on experience; however, for this role, the following experience is desirable:

• Supporting senior leaders
• Managing complex diaries, travel arrangements and stakeholder relationships
• Providing administrative support
• Working within a fast‑growing retail, fashion, e‑commerce, or consumer brand environment

Skills

• Exceptional organisation and attention to detail
• Strong written and verbal communication skills
• Discretion & confidentiality
• Ability to prioritise and adapt quickly
• Proficient in Microsoft Office and Google Workspace
• Proactive and adaptable
• Strong stakeholder and relationship management skills

Additional Requirement To Be Aware Of

Due to the highly sensitive information you will be exposed to, an NDA will be required.

Additional Pay

• Bonus scheme

Benefits

• Bereavement leave
• Casual dress
• Company events
• Employee discount
• Flexitime
• Free parking
• On‑site parking
• Sick pay
• Unlimited paid holidays
• Free on‑site gym

Ability To Commute/relocate

• Uddingston, G71 5PG: reliably commute or plan to relocate before starting work (preferred)

Salary

• Starting from £33,120 annually.

DFYNE wants to meet the aims and commitments set out in our equality policy. This includes not discriminating under the Equality Act 2010.

Please complete this form to help us understand the diversity of our candidates.

Completing this form is voluntary and the information provided will be kept confidential. The information is going to be used to help us understand the diversity of our organisation.

None of the information you provide will be linked to your application and is completely anonymous - https://forms.gle/LQiAKzDb6CUzS9Bm7