Personal Assistant

JR United Kingdom; Reading; Hybrid; GBP 44,000 - 56,000; Full time

Job summary

A leading company in General Medicines is seeking a Team Assistant to provide vital administrative and organizational support. This role includes managing meetings, handling travel arrangements, and maintaining efficient filing systems. The ideal candidate will have experience in office management and demonstrate strong interpersonal skills, all while working a hybrid schedule.

Qualifications

• Experience in an administrative environment.
• Proficiency in Word, Excel, PowerPoint, Outlook.
• Strong organizational and time management skills.

Responsibilities

• Manage meetings and support key strategic operations.
• Organize offsite events and manage budgets.
• Provide daily administrative support.

Skills

Time Management

Organizational Skills

Interpersonal Skills

Education

Qualification in Business Administration/Office Management

Tools

Word

Excel

PowerPoint

Outlook

Job description

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Location: Reading (3 days a week in the office – 2 days remote)

Duration: Till the end of the year

Pay rate: £23 per hour PAYE

We are looking for a Team Assistant who will be responsible for providing administrative and organisational support to the 2 teams in General Medicines.

Key Responsibilities:

1. Effectively and efficiently manage meetings
2. Support and prepare all key strategic and operational meetings
3. Diary management
4. Organise all Team Offsites with appropriate & productive locations and impactful agendas
5. Manage budgets
6. Support the team with PO requests
7. Assist with internal and external congresses
8. Support onboarding and training for the team
9. Ensure all meetings are prioritized and given appropriate time
10. Proactively find solutions to time management issues
11. Manage travel and accommodation in line with SOPs
12. Handle travel arrangements, including flights and accommodation for domestic and international travel, with details provided in advance
13. Ensure adherence to travel SOPs
14. Provide proactive administrative support daily
15. Assist in preparing presentations with technical support, input, and proofreading
16. Support internal communications
17. Create and maintain up-to-date filing systems and databases for easy information retrieval
18. Assist with uploading materials for certification into the promomats system

Experience and Qualifications:

• Experience in an administrative environment or qualification in business administration/office management
• Proficiency in Word, Excel, PowerPoint, Outlook
• Strong time management and organizational skills
• Excellent interpersonal skills and relationship-building ability
• Ability to work independently, proactively seeking and implementing solutions