Personal Assistant

GMCA; Manchester; Hybrid; GBP 36,000 - 39,000; Full time

Job summary

GMCA is seeking a dynamic Personal Assistant to support the Directors within the GM Digital directorate, based at Greater Manchester with a hybrid working pattern. You will join a team that values collaboration, professionalism and commitment to public service.

This permanent, full-time role involves end-to-end meeting servicing, diary management, stakeholder liaison and high-level administrative support across multiple teams, helping to drive efficient operation in a fast-paced public-sector

Qualifications

• Experience of end-to-end meeting servicing and minute-taking.
• Strong diary management for senior managers.
• Excellent organisation and filing systems.
• Ability to work in public sector environment.
• Proven experience handling relationships with internal and external stakeholders.
• Flexible and proactive with cross-team collaboration.

Responsibilities

• Provide end-to-end servicing of meetings including agendas, minutes and action points.
• Proactively manage multiple complex diaries for senior managers.
• Manage multiple inboxes and maintain filing systems.
• Produce management information from IT systems and support admin tasks.
• Prioritise a demanding workload in a fast-paced environment.
• Demonstrate significant PA and senior-level administrative experience.
• Liaise professionally with internal and external stakeholders across teams.

Skills

Meeting coordination

Diary management

Inbox management

Management information

Prioritisation

PA experience

Shared documents

Desktop research

Public sector experience

Stakeholder relationships

Teamwork

Flexibility

Job description

Job: Personal Assistant

Salary: £35,570 - £39,481

Hours: Full time - 36.25 hours

Contract: Permanent

Location: Greater Manchester Combined Authority, Tootal Building, 54 Oxford Road, Manchester (with a hybrid approach to working location)

Advert closing date: Monday 26th October 2026

Interviews - Thursday 5th November 2026

Your role:

Greater Manchester stands as a beacon of innovation and collaboration, reflecting its rich history of industrial and social revolution. The region's vision and commitment to progress is evident in its approach to devolution, empowering local voices and fostering a sense of community ownership.

The Greater Manchester Combined Authority’s (GMCA) business support teams are integral to this vision, working behind the scenes to support the Mayor, Deputy Mayor, Group Chief Executive and the GMCA wider leadership team. Providing essential services that foster strong partnerships across various sectors, including transport, health, social care, and local governance and ensuring a cohesive approach to regional development.

About you:

The Greater Manchester Combined Authority (GMCA) is seeking a dynamic and motivated individual to join its Personal Assistant team. We are looking for someone with a genuine passion for Greater Manchester, alongside a clear understanding of the critical role Directors play within a local government environment.

This is more than a role it is an opportunity to be part of a purpose-driven organisation, to develop your skills, and to grow within a supportive, forward-thinking team that values innovation, commitment and collaboration. If you are motivated by making a real difference and thrive in a fast paced, high profile environment, GMCA could be the ideal place for you.

This position will provide support within the GM Digital directorate with the opportunity to support different teams depending on business demand.

All post holders will need to be able to demonstrate that you can:

• Provide end-to-end servicing of meetings, including drafting and circulating agendas in advance, attending meetings, and producing accurate and timely notes and formal minutes
• Proactively manage multiple complex, computerised diaries on behalf of senior managers
• Manage multiple inboxes and maintain effective filing and cataloguing systems
• Produce management information from IT systems and provide a high level of administrative support
• Prioritise a demanding workload in a fast-paced environment while meeting tight deadlines
• Demonstrate significant PA and senior-level administrative experience
• Be proficient in the creation and management of shared documents and workspaces
• Have experience of undertaking desktop research
• Have experience of working in a political or public-sector environment
• Build and maintain positive working relationships with internal teams, external customers, and senior strategic partners
• Develop effective relationships with a wide range of external stakeholders, including local authorities, politicians, regeneration partnerships, TFGM, GMFRS, GMP, government departments, universities, private sector representatives, and voluntary and community organisations
• Adopt a professional approach when liaising with internal and external stakeholders
• Work collaboratively as part of a team and provide support to colleagues during periods of absence
• Be flexible, proactive and enthusiastic, with the ability to work across a range of teams and priorities

About us:

As an employer, the Greater Manchester Combined Authority (GMCA) is made up of a number of key Greater Manchester strategic functions and service providers including Greater Manchester Fire and Rescue Service (GMFRS); Waste and Resources; Environment; Work and Skills; Research; Public Sector Reform; Safer and Stronger Communities; Homelessness; the Greater Manchester Ageing Hub and the Commissioning Hub.

We value the diversity of our employees and aim to recruit a workforce which reflects our diverse communities across Greater Manchester. We welcome applications from all suitably qualified individuals, irrespective of people's age, disability, trans status and non-binary identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. We have guidance in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.

Mandatory Information:

Privacy Notice

Employees on the redeployment register will be given priority for any vacancies in the first instance. If employees are identified as a match from the register then the vacancy may be withdrawn or put on hold pending an outcome.

For this opportunity, you must be able to prove you have the right to work in the UK - if in doubt please visit the following link Employers' right to work checklist - GOV.UK (www.gov.uk). Please note we are not a licenced sponsor.

Hybrid working

This role is part of GMCA’s hybrid working scheme. As part of our commitment to ‘Build Back Fairer’ in Greater Manchester following the Covid-19 pandemic, we have evolved our management methods by trusting and empowering staff to deliver their work in the best way that suits the business and their individual needs and supports health and wellbeing. Our hybrid working policy sets out a flexible approach, combining attendance at our [Manchester city centre office / Fire and Rescue service HQ in Swinton / other location] with remote working, typically from home; the location of work is primarily dictated by the needs of the business: ‘Do what is right for you and the business on that day’. If appointed to the role you will work with your manager to agree and regularly review the best working pattern for you, your team and your work.