Personal Assistant

Starr Underwriting; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company is looking for a Personal Assistant for a 12-month fixed-term contract in London. In this role, you will provide administrative support to the executives while maintaining confidentiality. Ideal candidates will possess specific organizational and communication skills, with the opportunity to work in a diverse and supportive environment.

Qualifications

• Experienced Personal Assistant at executive level within insurance or financial services.
• Typing speed over 65 wpm.
• Proficiency in managing multiple diaries.

Responsibilities

• Organising travel plans including flights and hotels.
• Maintaining accurate records of holiday and sickness.
• Arranging meetings and preparing necessary paperwork.

Skills

Communication

Organizational skills

Confidentiality

Tools

Microsoft Office

Job description

We have an opportunity for a Personal Assistant to join our Executive PA Support department on a 12-month fixed-term contract at Tokio Marine Kiln. You will provide secretarial and administrative support to the Group Head of Distribution and Departmental Heads of Underwriting, along with their teams.

The role includes responsibilities such as:

• Organising travel plans, including flights, hotels, and itineraries.
• Co-ordinating committee papers and meeting deadlines.
• Maintaining accurate records of holiday, sickness, and absences.
• Arranging meetings, preparing paperwork, and updating diaries.
• Handling external and internal calls and enquiries.
• Processing and recording expenses.
• Providing cover for other EAs/PAs when needed.
• Using initiative and taking appropriate action.
• Managing schedules, organising meetings, venues, and catering.
• Disseminating information as required.

The ideal candidate will have proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), experience managing multiple diaries, and a typing speed of over 65 wpm. Previous personal assistant experience at an executive level within the insurance or financial services sector is desirable. Excellent communication, minute-taking, organisational skills, and the ability to handle sensitive information with confidentiality are essential.

At Tokio Marine Kiln, we foster a safe, inclusive, and empowering environment. We support flexible working arrangements and are committed to diversity and inclusion, including participation in the Disability Confident Employer Scheme. We value our people and aim to be a 'Good Company'—a great and inclusive place to work and do business.

If you require reasonable adjustments or additional assistance during your application, please contact [e-mail] in confidence. For application support, email [e-mail]. To apply or learn more about this vacancy, please follow the provided links or share this opportunity via social media.