Personal Assistant

Spencers Recruitment; London; On-site; GBP 30,000 - 36,000; Full time

Job summary

A growing company in North West London is seeking a reliable Personal Assistant to the Director. The role involves managing the Director's diary, coordinating office tasks, and ensuring a smooth office environment. Candidates should have previous PA experience and excellent communication skills. Salary ranges from £30,000 to £36,000 depending on experience.

Qualifications

• Experience as a PA or in diary and inbox management.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities efficiently.

Responsibilities

• Manage the Director's inbox and prioritize emails.
• Schedule meetings and ensure the Director is prepared.
• Assist in planning internal events and logistics.

Skills

Diary management

Communication skills

Attention to detail

Proactive attitude

Microsoft Office knowledge

Job description

Personal Assistant to Director / Office Coordinator

We’re working with a growing company in North West London to find a reliable and organised PA who can also coordinate the day-to-day running of the office. This is a dual role providing direct support to the Director while taking ownership of various office coordination tasks.

The right person will be confident managing diaries, emails, and internal communications, while also helping to ensure the smooth running of the office environment—ordering supplies, liaising with cleaners, and supporting event prep and business operations.

This is a great opportunity for someone with previous PA experience who’s happy to take on varied responsibilities and work closely with the Director and wider team.

Key responsibilities:

PA duties to the Director

• Manage the Director’s inbox, flagging priority emails, drafting responses, and replying where appropriate.
• Schedule meetings, appointments, and events, ensuring no conflicts and that the Director is always well-prepared
• Liaise with team members to pass on updates and ensure strong internal communication
• Attend management meetings, take accurate minutes and maintain proper records
• Assist with the planning and coordination of forums, exhibitions and internal events (including promotional materials and logistics)

Office Coordination

• Allocate staff parking spaces and update the parking spreadsheet daily
• Order stationery, supplies and water as needed, and monitor stock levels
• Liaise with the cleaner and ensure the office is kept to a high standard
• Keep internal office procedure manuals up to date

The ideal candidate will have:

• Previous experience as a PA or in a role involving diary and inbox management
• Excellent written and verbal communication skills
• Strong attention to detail and the ability to manage competing priorities
• Good working knowledge of Microsoft Office (particularly Outlook and Excel)
• A proactive, flexible attitude and the ability to use initiative

Location: North West London

Hours: Full-time

Salary: £30,000 – £36,000 depending on experience