Personal Assistant

Tokio Marine Kiln; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading insurance company in London is seeking a Personal Assistant to provide secretarial and administrative support on a 12-month fixed-term contract. The role involves organizing travel arrangements, managing diaries, and preparing committee papers. Candidates should have strong Microsoft Office skills and prior experience at an executive level. They offer a flexible working environment and support for diverse talent.

Benefits

Flexible working arrangements

Support for inclusion networks

CSR activities

Qualifications

• Strong knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience managing multiple diaries.
• Typing speed of over 65wpm preferred.
• Experience as a Personal Assistant at an executive level is desirable.

Responsibilities

• Organising travel arrangements including flights and hotels.
• Preparing committee papers and meeting deadlines.
• Maintaining accurate records of holidays and absences.
• Arranging meetings and managing diaries.

Skills

Microsoft Office

Diary management

Communication skills

Minute-taking

Organisational skills

Confidentiality

Job description

We have the opportunity for a Personal Assistant to join our Executive PA Support department on a 12-month fixed-term contract at Tokio Marine Kiln. You will provide secretarial and administrative support to the Group Head of Distribution and Departmental Heads of Underwriting, along with their teams.

The role includes responsibilities such as:

• Organising travel arrangements, including flights, hotels, and itineraries.
• Co-ordinating the preparation of committee papers and meeting deadlines.
• Maintaining accurate records of holidays, sickness, and absences.
• Arranging meetings, preparing paperwork, and managing diaries.
• Handling external and internal calls and enquiries.
• Processing expenses and recordings.
• Providing cover for other Executive Assistants/Personal Assistants when needed.
• Using initiative to proactively address tasks and find solutions.
• Managing schedules and organising meetings with venues and catering as required.
• Disseminating information as needed.

The ideal candidate will have a strong knowledge of Microsoft Office, including Word, Excel, Outlook, and PowerPoint, and experience managing multiple diaries. A typing speed of over 65wpm is preferred. Previous experience as a Personal Assistant at an executive level within the insurance or financial services sector is desirable. Excellent communication, minute-taking, organisational skills, and the ability to handle sensitive information with confidentiality are essential.

We welcome you into the TMK family to help us achieve our purpose of enabling clients to fulfil their ambitions while benefiting society and our people. We are committed to a safe, inclusive, and empowering environment. We offer flexible working arrangements, support for inclusion networks, CSR activities, and are signed up to the Disability Confident Employer Scheme.

We value diverse talent and invest in development. If you require any reasonable adjustments or assistance during the application process, please contact [e-mail] in confidence. For application difficulties, email [e-mail].

To apply or learn more, please follow the application links or share this vacancy via social media.