Personal Assistant

NHS University Hospitals of Liverpool Group; Liverpool; On-site; GBP 31,000 - 38,000; Full time

Job summary

A leading healthcare organization in Liverpool seeks an experienced Personal Assistant to support the Chief Pharmacist and Clinical Director. The role involves comprehensive administrative tasks such as complex diary management and planning for meetings. Ideal candidates will have substantial experience at a senior level, strong organizational skills, and a proactive approach. This is a full-time position with a salary range of £31,049–£37,796 per annum.

Qualifications

• Experience working as a Senior Administrator or Personal Assistant at Director/Senior Management Level.
• Experience in producing detailed reports and presentations.
• Experience managing complex diaries and planning meetings.

Responsibilities

• Provide comprehensive senior administrative support.
• Manage complex diary across multiple sites.
• Support planning for meetings and events.

Skills

Effective communication

Interpersonal skills

Organizational skills

Time management

IT skills (Word, Excel, PowerPoint)

Education

Degree Level Education or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

We are looking for an exceptional and experienced Personal Assistant to provide a high quality, professional and confidential Personal Assistant service to the Chief Pharmacist, Clinical Director for Medicines Optimisation. A proven track record of working at the level of a Personal Assistant/Secretary or equivalent is essential. Dynamic with flexible approach to working across our hospitals; the successful candidate should like managing a challenging diary and competing priorities.

Responsibilities

• The Personal Assistant will provide a comprehensive senior administrative and personal assistant service.
• The postholder will undertake the full range of senior administrative duties including complex diary management across multiple sites, management of information and systems, research and preparation of documentation and support effective planning for meetings and events.
• This must support effective time management in addition to attendance at one of 6 sites where appropriate and will require proactive management to support site requirements both within pharmacy and executive teams and governance frameworks.
• Taking a lead or supporting role in specific activities and schemes of work to support achievement of Projects and Service objectives.

Job Details

Department: LUH - 1 General Staffing (AFC posts). Site: Royal Liverpool Hospital. Town: Liverpool. Contract: Permanent. Hours: 37.5 hours/week, Monday to Friday 08:45–17:00 with 45 minutes lunch. Cross-site working across Liverpool sites as required. Salary: £31,049–£37,796 per annum. Closing date: 21/09/2025 23:59. Job ref: 287-DTC-31-25.

Notes on the Organisation

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital. We are part of NHS University Hospitals of Liverpool Group. The Group was formed to improve the care we provide our patients and employs over 16,800 colleagues across the region.

Person specification

Essential criteria

• Proactive approach to improvements & changes in services
• Willingness and motivation to learn and self develop
• Confident, positive and friendly approach when dealing with colleagues and customers
• Team Worker with the ability to work flexibly with colleagues

Experience

• Comprehensive experience working as a Senior Administrator or Personal Assistant at Director / Senior Management Level
• Experience of producing detailed written reports and presentations (including written and statistical information) using Microsoft Word, Excel and Power Point
• Experience of administering and coordinating activities to plan for substantial projects involving a range of stakeholders
• Experience of planning, organizing and recording meetings and events

Desirable criteria

• NHS Experience

Qualifications

• Degree Level Education or equivalent experience

Knowledge

• Broad range of IT skills including Word, Excel, PowerPoint, Email, internet and local information systems
• Understanding of the importance & requirements of Data Protection and Confidentiality

Skills

• Ability to communicate effectively and confidently both verbally and in writing
• Ability to build and develop effective working relationships with a variety of internal and external customers at all levels
• Excellent interpersonal and organizational skills
• Ability to maintain and manage accurate records of projects and initiatives
• Ability to use initiative and cope well under pressure
• Ability to seek solutions to customer queries using internal and external sources available
• Ability to manage time effectively through planning, organization & prioritising of workload
• Ability to take full responsibility for delivering on work streams to agreed quality standards and with timescales

Please ensure you check the email account (including junk/spam boxes) from which you apply regularly as we will use this to contact you regarding your application.

Posts advertised to 'internal staff' are open to employees of hospitals within University Hospitals of Liverpool Group and you should confirm your employment within your application form.

Note: Under current Home Office Immigration Rules we are currently unable to offer right to work visa sponsorship for Band 2 and 3 roles with a salary of less than £25,000 pa as they do not meet the UK Visas & Immigration criteria.

Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview. We reserve the right to close vacancies early when we have received a minimum number of applications. Please apply without delay if you wish to be considered for this role.

Trust policy requires that the cost of submitting & processing the successful applicant's DBS application be recovered via salary deduction following start in post. The amount of £23 (standard disclosure) or £43 (enhanced disclosure) will be deducted from salary, in installments for up to 3 months. DBS fees may vary by role and year. Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship by checking the gov.uk site.

The organisation has a zero-tolerance approach to abuse of children, young people and vulnerable adults. All staff must adhere to safeguarding policies. All employees (and volunteers) are expected to maintain safeguarding knowledge and complete mandatory safeguarding training. The organisation supports flexible working arrangements where possible to promote work-life balance.

This vacancy may close early if it receives a high number of applications. Please submit your application promptly.