Personal Assistant

CLD Recruitment (Leeds) Limited; Leeds; On-site; GBP 35,000 - 36,000; Full time

Job summary

A well-established firm in Leeds is seeking a skilled Personal Assistant to support their team. This role involves managing schedules, coordinating communications, and organizing events, ensuring that the Partners can focus on their core responsibilities. The ideal candidate will have exceptional organizational and communication skills, with a proactive approach to problem-solving. Join a dynamic environment where your contributions will directly impact the success of the team and the firm. If you are ready to take on a rewarding challenge, this opportunity is perfect for you.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Strong proficiency in managing schedules and communications.

Responsibilities

• Develop and maintain action tracking systems for Partners.
• Organize meetings, manage calendars, and handle communications.
• Coordinate events and manage logistics for internal and external functions.

Skills

Organizational Skills

Communication Skills

Time Management

Problem-Solving

Education

High School Diploma

Bachelor's Degree

Job description

Personal Assistant (0361) Leeds, England

Salary: GBP35000 - GBP36000 per annum + Benefits

Position: PA
Location: Leeds
Salary: Up to £36,000

My client, a well-established firm in Leeds, is looking to recruit a Personal Assistant to join their team.

Main Duties:

1. Develop and maintain a system for tracking actions assigned to Partners across various areas, including client work, business development, team management, Partner-specific initiatives, and firm-wide projects.
2. Work collaboratively with Partners to review progress on actions, ensuring deadlines are met and priorities align with business objectives.
3. Follow up on outstanding actions, provide reminders, and offer support or solutions to remove barriers to completion.
4. Monitor inboxes for tasks requiring Partner action, identify important emails, respond where appropriate, forward emails, and note actions and deadlines.
5. Organise inboxes according to Partner preferences, including filtering important emails, deleting junk mail, flagging, and filing.
6. Answer phone calls on behalf of the Partner, take messages, and divert calls as needed.
7. Schedule meetings and appointments based on priority and availability, aligning with the Partner’s goals and current business priorities.
8. Check for diary conflicts and make necessary accommodations, including travel and breaks.
9. Prepare and distribute agendas and documents in advance, gathering input from meeting participants.
10. Book accommodation and transportation for Partners and traveling companions.
11. Organise and coordinate internal and external events, handling venue booking, catering, guest lists, and event materials.
12. Liaise with internal teams and external vendors to ensure seamless event execution.
13. Assist with specific tasks such as preparing materials and completing actions to support project requirements.
14. Help with project logistics, including tracking actions, scheduling meetings, and monitoring deadlines.

If you are an experienced Personal Assistant interested in this role, please apply ASAP!

Application Details:

Name: Please include your first and last name.

Email: @

Phone: Please include your country code.

CV / Resume: Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work in the country to which I am applying.