Personal Assistant

Opus People Solutions Ltd; Ipswich; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading business in the county is seeking an Executive Personal Assistant to cover maternity leave for 9 months. The ideal candidate will be self-motivated and eager to learn, providing crucial support to three Executive Directors. Responsibilities include managing diaries, organizing travel, coordinating events, and producing reports. Excellent communication skills required. Benefits include generous holiday entitlement and social events.

Benefits

Generous holiday entitlement

Great social events

Fantastic facilities

Qualifications

• Experience as a PA or Secretary working with senior leaders.
• Able to manage diaries and travel arrangements effectively.
• Strong written and verbal communication skills are essential.

Responsibilities

• Manage calendars and coordinate meetings for Executive Directors.
• Organize travel arrangements including flights and accommodations.
• Support the organization of company events.

Skills

Excellent communication skills

Diary management

Travel management

Event coordination

Confidentiality

Job description

A fantastic opportunity has arisen at a leading business in the county for a PA to join to cover Maternity Leave. This is a 9 month contract.

Opus People Solutions is seeking a dedicated Executive Personal Assistant to join our clients team in Ipswich. The ideal candidate will be self-motivated, flexible, and eager to learn. You will play a crucial role in providing effective day-to-day support to our Executive Directors and driving high standards across the organization. You will be supporting three Executive Directors, ensuring their daily operations run smoothly. The ideal candidate will be self-motivated, flexible, and eager to learn, with a drive to make a difference and uphold high standards.

Main Responsibilities

Diary Management: Efficiently manage calendars, arrange events, book meeting rooms, and coordinate catering. Prepare and distribute meeting papers, take minutes, and follow up on action items.

Travel Management: Organise travel arrangements, including flights, train journeys, and accommodation.

Event Coordination: Support the organisation of external events such as the annual golf day, Colleague Awards, and leadership events.

Report Production: Assist in producing Board reports and monthly business updates across the Group and its subsidiaries.

Information Support: Provide research and reports to support Executive Directors’ needs, including financial and statistical information.

Customer Focus: Serve as a professional first point of contact for internal and external communications.

Document Drafting: Contribute to communications by drafting documents, creating promotional literature, and preparing presentations.

Team Support: Assist with the induction and training of new team members as needed.

Time Management: Prioritise commitments to ensure efficient use of time for Executive Directors.

Confidentiality: Handle sensitive information with discretion.

Coordination: Work collaboratively with other Executive PAs to support the Group's operations.

What are we looking for?

• We are looking for with PA, Secretary and support experience who can work at all levels with senior leaders.
• Fantastic communication skills, written and verbal
• Experience working with senior stakeholders
• In return there are fantastic benefits on offer, including generous holiday entitlement, fantastic facilities, great team, social events and much more.