Personal Assistant

InVision Group Ltd; Harlow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A reputable construction company is seeking a Personal Assistant (PA) to provide administrative and personal support to senior leadership. This role is critical for ensuring smooth operations, managing schedules, and coordinating communication within the company. The ideal candidate will have proven PA experience, exceptional organizational skills, and proficiency in Microsoft Office. Joining this team offers opportunities for career progression and involvement in projects shaping local communities.

Benefits

Opportunity for career progression

Supportive team environment

Qualifications

• Proven experience as a PA, Executive Assistant, or similar role, ideally within construction or related industries.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite.

Responsibilities

• Manage calendars, appointments, and meetings for senior managers.
• Act as the point of contact between senior management and staff, clients, suppliers, and subcontractors.
• Assist with project documentation, including contracts and compliance paperwork.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Education

Experience as a PA or Executive Assistant

Tools

Microsoft Office Suite

Job description

We are working with a reputable and fast-growing construction company known for delivering high-quality residential and commercial projects. We pride ourselves on our strong values, efficient project delivery, and commitment to excellence.

Position Overview

We are looking for a reliable and highly organized Personal Assistant (PA) to provide comprehensive administrative and personal support to senior leadership. The successful candidate will play a key role in helping the business run smoothly by managing schedules, coordinating communication, and ensuring the effective handling of day-to-day operations.

Key Responsibilities

Administrative Support

Manage calendars, appointments, and meetings for senior managers.

Coordinate travel arrangements, accommodations, and itineraries.

Prepare and edit correspondence, reports, and presentations.

Maintain an organized filing system, both digital and physical.

Communication & Coordination

Act as the point of contact between senior management and staff, clients, suppliers, and subcontractors.

Screen calls and emails, responding or redirecting as necessary.

Organize internal meetings, take minutes, and track action items.

Project & Office Support

Assist with project documentation, including contracts, tenders, and compliance paperwork.

Liaise with site managers and project teams to ensure smooth communication flow.

Support procurement activities and maintain supplier databases.

Personal Assistance

Run occasional personal errands for executives, if required.

Provide ad hoc support across various business functions as needed.

Key Skills & Qualifications

Proven experience as a PA, Executive Assistant, or similar role, ideally within construction or related industries

Exceptional organizational and time management skills

Strong written and verbal communication abilities

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Ability to multitask, work under pressure, and maintain confidentiality

A proactive and flexible attitude

Desirable

Familiarity with construction terminology and project processes

Experience using project management or document control software (e.g., Procore, Aconex, or similar)

Why Join Us?

Be part of a supportive and ambitious team

Opportunity for career progression in a growing company

Work on exciting projects that shape local communities