Personal Assistant

Tokio Marine Kiln; Greater London; On-site; GBP 35,000 - 48,000; Full time

Job summary

Tokio Marine Kiln is recruiting a Personal Assistant to join our Executive PA Support team on a 6-month fixed-term contract. You will support the Chief Risk Officer’s direct reports and their teams with high-quality secretarial and administrative tasks in a fast-paced environment.

Key duties include diary management, travel arrangements, committee papers, expense processing, and covering for other EAs/PAs. A proactive, discreet approach and strong MS Office skills are essential for success.

Qualifications

• Previous Personal Assistant experience.
• Experience in insurance/financial services is desirable.
• Strong knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Experience managing multiple diaries and competing priorities.
• Typing speed of 65 words per minute or above.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Proactive, initiative-driven and able to identify practical solutions.
• Ability to handle highly sensitive and confidential information with discretion.

Responsibilities

• Organising extensive travel arrangements (flights, hotels, itineraries).
• Co-ordinating committee papers and meeting deadlines.
• Maintaining records of holidays, sickness and absences.
• Arranging meetings, managing diaries, and compiling documentation.
• Handling internal and external calls and enquiries professionally.
• Processing and recording expenses accurately and promptly.
• Providing cover for other EAs and PAs within the team.
• Proactively identifying issues and implementing solutions.

Skills

P.A. support experience

Diary management

MS Office (Word/Excel/Outlook/PowerAsk

Typing 65 wpm

Communication skills

Organization skills

Discretion & professionalism

Tools

Microsoft Office Suite

Job description

Tokio Marine Kiln (TMK) is recruiting for a Personal Assistant to join our Executive PA Support team on a 6-month fixed-term contract. Supporting the Chief Risk Officer’s direct reports and their associated teams, you will provide high-quality secretarial and administrative support in a fast-paced environment, ensuring the smooth and efficient running of day-to-day activities.

Key responsibilities include:

• Organising extensive travel arrangements, including flights, hotel bookings and itineraries.
• Co-ordinating the preparation of committee papers and ensuring deadlines are met.
• Maintaining accurate records of holiday, sickness and general absences.
• Arranging meetings, managing diaries and collating relevant documentation.
• Handling internal and external calls and enquiries professionally and efficiently.
• Processing and recording expenses accurately and in a timely manner.
• Providing cover for the absence of other EAs and PAs within the team.
• Using initiative to proactively identify issues and implement solutions.
• Managing schedules and organising meetings, including arranging venues and catering where required.
• Ensuring information is disseminated effectively to relevant stakeholders.

What we’re looking for:

• Previous Personal Assistant experience.
• Experience within the insurance or financial services sector is desirable.
• Strong knowledge of Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Experience managing multiple diaries and competing priorities.
• A typing speed of 65 words per minute or above.
• Excellent written and verbal communication skills.
• Strong organisational skills with excellent attention to detail.
• A proactive approach with the ability to use initiative and identify practical solutions.
• The ability to handle highly sensitive and confidential information with discretion and professionalism.

Why join TMK?

This is an excellent opportunity to join a collaborative and highly regarded Executive PA Support team, working closely with stakeholders across the business. You’ll play a key role in supporting the Chief Risk Officer’s leadership team, gaining exposure to a broad range of stakeholders and contributing to the smooth operation of a leading global insurer.

The successful candidate will be welcomed into the TMK family to help us further our purpose of enabling our clients to fulfil their ambitions whilst benefiting society and our people. We are committed to ensuring a safe, open, inclusive and empowering environment in which all of our people can thrive. All employees have the opportunity to join one or a number of inclusion network groups or take part in CSR and charitable activities. TMK is signed up to the Disability Confident Employer Scheme and we also accommodate flexible working, subject to the TMK flexible working policy.

As an underwriting firm with over 140 years’ experience of protecting clients from changing risks we put our confidence in the ability and talent of our people. We aim to be a ‘Good Company’ and this means being a great and inclusive company to do business with and being a great place to work. Our culture is founded on our core values of empowerment, inclusion, excellence, integrity, teamwork and innovation. We seek to recruit the best talent by endeavouring to reach diverse talent pools, offering dynamic working arrangements and investing in development.