Personal Assistant

Urenco; Greater London; In loco; GBP 32.000 - 42.000; Tempo pieno

Vantaggi offerti da questo lavoro

Hybrid working pattern

Annual leave 27 days

Bonus scheme

Private medical and dental insurance

Pension scheme

Volunteering time off

Descrizione del lavoro

Urenco, based at the Paddington site in London, is seeking a Personal Assistant to provide organised, confidential administrative support to a manager or departmental team. You will manage diaries, meetings, expenses, filing and budget control while maintaining high standards of discretion and professionalism.

In this role you will initiate external and internal contact, prepare minutes and reports, arrange travel, and support the team with Microsoft Office, SAP and Excel.

Competenze

• Experience using standard office software and SAP/Excel.
• Ability to manage diaries, meetings and travel arrangements.
• Discretion and professionalism in handling confidential information.

Mansioni

• Initiate internal and external contact to convey requests or obtain information for a senior colleague.
• Prepare routine minutes of meetings and reports for approval by senior colleagues.
• Process expenses and manage departmental budget; provide support on MS documents and databases.
• Schedule appointments, organise meetings and travel plans to optimise executive time.
• Build effective working relationships within Urenco to deliver high-quality professional services.

Descrizione del lavoro

Help us to make a world of difference

Urenco is a global leader in the production of low carbon energy. We work at the cutting edge of the transition to a sustainable, net zero world.

We’re looking for a Personal Assistant. Based at our Paddington site, you’ll provide organised, efficient, and confidential administrative support to a manager or departmental team, following established processes and service standards. The role performs a variety of administrative tasks aimed at optimising the time and performance of a manager or employees of a department. This includes acting as a first point of contact dealing with correspondence, managing diaries organising meetings and appointments filing, expenses and budget management and controlling access to the manager or department. The role often involves handling confidential information and requires professionalism, discretion, and strong organisational skills. Through effective coordination, prioritisation, and communication, the Personal Assistant II helps ensure smooth day to day operations and enables the manager or team to focus on their core responsibilities.

At Urenco we’re committed to giving you opportunities to be your best. We believe in embracing the passion and potential of our people, and to achieve this we offer market leading training and development experiences. Along with the opportunity to be mentored and coached by some of the smartest minds in the industry.

What you’ll do:

• Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague.
• Prepare routine minutes of meetings, and reports for approval by more senior colleagues or a senior executive.
• Process expenses in a timely manner and manage the departmental budget. Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems
• Schedule appointments, make arrangements for meetings and conferences, and organise and book travel plans, to ensure more senior colleagues or a senior executive make the best use of their time. Travel planning should be done proactively and in consultation with the head of department.
• Build effective working relationships within Urenco and contribute to delivering high-quality professional services within established routines or as part of an agreed project.

What do you need to thrive in this role?

• Works with full competence request actions, formulate and deliver travel plans by means of clear and effective verbal communications. Self-motivation and an ability to work without direct instruction and without direct supervision is a key success factor.
• Works at an intermediate level to use email systems.
• Works with full competence to understand and effectively use standard office equipment (SAP , Excel) and standard software packages to support business processes. Typically works without supervision
• Can use Microsoft Teams
• Works at an intermediate level to utilize calendar and scheduling tool

What can you expect from us?

More than just a job, we offer a future. More than just a place to work, we provide an opportunity to prosper. As an employee of Urenco you will receive:

• Annual leave of 27 days per annum.
• A generous bonus scheme based on achievement of personal and company objectives.
• A diverse range of family friendly policies.
• A defined contribution pension scheme: contributions start at 4% (employee) and 10% (employer).
• Hybrid Working Pattern: up to two days working remotely on average per week. Flexible start and finish times, with a 1.30pm finish on Fridays.
• Flexible benefits package including life assurance and income protection. In addition, you’ll have an opportunity to purchase additional benefits that suit your lifestyle.
• Paid time off for volunteering.
• The opportunity to join our private medical and dental insurance schemes.
• Education and training we take pride in helping people learn and develop by supporting, accelerating and directing your learning. As well as the completion of mandatory health and safety courses, training packages will be offered to meet your specific needs.

Security vetting

Due to the nature of the industry that Urenco operates in, all personnel regardless of employment status working for Urenco are required to obtain security clearance at the level required for their role. Security clearances are assessed in accordance with regulations and official guidance issued by the relevant competent authorities for national security vetting. In certain circumstances, additional enhanced security clearance considerations apply to roles within Urenco owing to the particular activities that the Urenco Group undertakes in relation to uranium enrichment. Successful candidates will need to satisfy security requirements, and all offers of appointment are made subject to the successful approval of all checks initiated.

Creating a diverse and inclusive workforce

As a truly global company with a presence in the UK, USA, Germany, and the Netherlands, we know that our individual differences make us stronger. Putting people at the heart of our business, we strive to create an open and inclusive workplace that allows every voice to be heard and diversity to thrive. If you require any reasonable adjustments to the recruitment process, please let our talent acquisition team know. Because together, we are one Urenco. We are enriching the world. And enriching your future.