Personal Assistant

NHS Ayrshire & Arran; Greater London; Vor Ort; GBP 26.000 - 32.000; Vollzeit

Zusammenfassung

NHS Forth Valley is seeking a highly motivated Personal Assistant to provide confidential administrative secretarial support to the Senior Management Team in the Acute site. Based at FVRH, you will work in a dynamic environment, liaising with senior staff and acting as the first point of contact for the department’s enquiries.

Advanced MS Office skills are essential, with proven diary management and minute-taking experience.

Qualifikationen

• Advanced knowledge of Microsoft Office is essential.
• Experience of complex diary management and attending meetings for the purpose of minute taking.
• Previous experience within a healthcare setting would be advantageous.

Aufgaben

• Provide a comprehensive, confidential administrative secretarial service to the Senior Management Team within the Acute site.
• Act as the first point of contact for all enquiries to the department, handling sensitive information.
• Coordinate calendars, arrange meetings, and take accurate minutes for management meetings.

Kenntnisse

Microsoft Office

Diary management

Minute taking

Jobbeschreibung

An exciting opportunity has arisen within the Acute Services Directorate Office for a highly motivated Personal Assistant. This role will provide a comprehensive, efficient and confidential administrative secretarial service to the Senior Management Team within the Acute site.

Based in FVRH you will work in a dynamic and highly professional environment, within a supportive and welcoming team. You will work closely with the Management Team and senior staff across the organisation and act as the first point of contact for all enquiries to the department, often dealing with matters of a confidential and sensitive nature.

You will demonstrate excellent communication skills, both written and verbal. You will be able to deal effectively with a number of simultaneous tasks and have the ability, commitment and judgement to ensure deadlines and actions are delivered whilst being frequently interrupted.

Advanced knowledge of Microsoft Office is essential, as is experience of complex diary management and attending meetings for the purpose of minute taking.

Previous experience within a similar/healthcare setting would be advantageous.

The duties of this post require the successful candidate to complete a Level 2 Disclosure Scotland check.

Informal enquiries to: Arlene Stewart, PA to the Medical Director, Forth Valley Royal Hospital, 01324 567558

Certificate of Sponsorship

Applicants who require sponsorship to work in the UK are advised to carefully review the eligibility criteria for the Skilled Worker or Health and Care Worker visa routes. NHS Forth Valley may be able to offer sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. If you are currently working in the UK on a Skilled Worker visa, transitional arrangements may apply. Please note that sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks. For further information on visa requirements and sponsorship eligibility, please refer to the UK Government guidance.

It is also recommend that anyone applying for health and social care jobs in the UK from abroad read the following guidance: Applying for health and social care jobs in the UK from abroad - GOV.UK (www.gov.uk)

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Please note that the majority of correspondence is sent by e-mail, therefore please check your e-mail regularly (including junk folders) and your Jobtrain account for updates.

NHS Forth Valley is positive about disabled people and is committed to offering an interview to disabled people who meet the minimum criteria for the job. Please contact the Recruitment Office on 0330 041 4694 if there are any reasonable adjustments we can make to assist you with your application and/or interview.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.