Personal Assistant

ASA Recruitment; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prominent recruitment agency is seeking an experienced Personal Assistant to support a Strategic Director within a key public sector organisation. The role requires strong organisational and communication skills, with responsibilities including managing correspondence, overseeing calendars, and liaising with stakeholders. The position is based in Glasgow or Livingston and offers the opportunity to contribute significantly within leadership operations.

Qualifications

• Proven experience supporting senior leaders or executives is essential.
• Ability to manage multiple priorities effectively is crucial.
• Excellent written and verbal communication skills are required.

Responsibilities

• Manage the Director's inbox and correspondence effectively.
• Liaise confidently with internal and external stakeholders.
• Oversee the Director's calendar and prepare briefing materials.
• Provide secretary support for meetings and stakeholder engagements.
• Coordinate logistics for events including travel arrangements.
• Maintain an organised electronic filing system.
• Build professional relationships across the organisation.

Skills

Proven experience as a Personal Assistant

Strong organisational skills

Excellent communication skills

Proactive approach

High proficiency with Microsoft Outlook

Experience in a fast-paced environment

Tools

Microsoft Office

Job description

ASA Recruitment is delighted to be supporting the appointment of an experienced Personal Assistant to provide high level support to a Strategic Director within a prominent public sector organisation commencing mid-August for a period of 6 months

This is a key role requiring regular interaction with senior internal and external stakeholders and it offers a unique opportunity to contribute at the heart of leadership operations.

Key Responsibilities

· Proactively manage the Directors inbox prioritising and actioning correspondence appropriately
· Liaise confidently with stakeholders at all levels, both internal and external
· Oversee the Directors calendar and ensure all briefing materials are accurate and prepared in advance
· Provide secretariat support for internal meetings and external stakeholder engagements
· Coordinate logistics for meetings, events and off site visits including travel arrangements
· Maintain an organised and up to date electronic filing system
· Build strong professional relationships across the organisation and with partner bodies
· Support the wider leadership team with administrative and clerical tasks as required

Candidate Profile

To be successful in this role, you will be able to demonstrate,
· Proven experience as a Personal Assistant preferably supporting senior leaders or executives
· Strong organisational skills and the ability to manage multiple priorities effectively
· Excellent communication skills, both written and verbal, with a confident, professional manner
· A proactive approach and able to use initiative and work independently
· High proficiency with Microsoft Outlook and other MS Office applications
· Experience working in a fast-paced dynamic office environment

This role can be based in either Glasgow or Livingston on a 09:00-17:00 office basis.

To discuss this role in further detail, please send your most recent CV detailing your experience in a similar role.

ASA Recruitment is one of Scotland's largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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