Personal Assistant

NHS Scotland; Dundee; On-site; GBP 20,000 - 30,000; Full time

Job summary

NHS Scotland is seeking a dedicated Personal Assistant to join their Finance Directorate. This role involves providing comprehensive support to the financial management team, requiring excellent communication and organizational skills. Ideal for those eager to contribute to a diverse and dynamic environment, making a real impact in healthcare.

Qualifications

• Excellent keyboard and communication skills required.
• Experience in minute-taking is desirable.
• Ability to manage a diverse and complex workload.

Responsibilities

• Undertake personal assistant and secretarial functions.
• Support Assistant Directors of Finance and Senior Team.
• Work in a busy departmental setting.

Skills

Excellent keyboard skills

Communication skills

Confidentiality

Tools

Microsoft applications

Job description

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NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

An excellent opportunity has arisen for an individual to join NHS Tayside’s Finance Directorate in the role of Personal Assistant to the Finance Directorate.

We are looking for an individual who can undertake a range of personal assistant and secretarial functions to support Assistant Directors of Finance and the Senior Team, and, as required, Finance Managers and supporting finance staff. You will work closely with the Personal Assistant to the Director of Finance/Administration Manager.

Excellent keyboard and communication skills, use of Microsoft applications/packages are essential, and experience of minute-taking desirable. The ability to work in a busy departmental setting, whilst maintaining confidentiality and managing a diverse and complex workload is essential.

You will be required to achieve the mandatory induction standards for Healthcare Support Workers in Scotland, and to comply with the Code of Conduct throughout your employment.

Informal enquiries to Alison Stephen, PA to Direct or Finance/Administration Manager, email [e-mail]

Hours of work are: 37 hours per week, Monday to Friday, office hours

Short-listed applicants will be contacted by email. Please check your emails regularly, including your junk/spam folder.

Additional Information For Candidates

• You should apply for this post by completing the application process on Jobtrain.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date.
• For help to complete an application on Job Train please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• If you wish to participate in the Job Interview Guarantee Scheme and have been invited to interview, please contact the Hiring Manager as detailed in the advert to discuss any special requirements that you will need to enable you to attend the interview.
• Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
• Please check your e-mail regularly (including junk folders) and your Jobtrain account for updates
• Please contact Jobtrain Candidate Support Hub https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues
• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments
• If you are a current member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Tayside

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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