Personal Assistant

About us:

Paragon (Scotland) Limited, specialises in providing a full suite of management services tailored to meet the unique needs of the businesses we work with. Integrating with the brands we work with; our aim is to deliver outstanding services in administration, marketing, operations, and sales.

Working within our Central group of companies; Touchstone Education, Redmayne Smith, GAAP and Smith Benedict, we are a fast paced and growing business. We currently have an exciting opportunity for a Personal Assistant to support a Director for the business. With high energy, enthusiasm and ambition, you will support the effective running of the Director's schedule.

Job Summary:

The role of the Personal Assistant (PA) is to provide assistance to the Director by supporting with a variety of responsibilities including administrative tasks, ensuring the smooth and efficient running of day-to-day operations and acting as a key point of contact for the Director. Working in a fast-paced environment, you will work well under pressure whilst upholding professional standards and following processes with a right first-time ethos. A high energy person with a can-do attitude.

Responsibilities:

Provide effective support to the Managing Director:

• Effectively manage and coordinate the Director’s diary, ensuring productivity throughout the day
• Ensure the Director’s time is effectively utilised
• Taking minutes
• Arranging meetings
• Inbox management
• Arranging travel requirements
• Act as the primary point of contact for the Managing Director
• Respond to letters, emails and other forms of communication on behalf of the Managing Director
• Answer and make calls on behalf of the Managing Director

Administrative and Document Management:

• Maintain and organise files, documents and records accurately
• Manage expense submissions
• Prepare documentation such as slide decks for meetings
• IT literate including social media platforms
• Uphold and maintain confidentiality at all times
• Handle sensitive information confidentially
• Act with discretion at all times

Support with project activities as required:

• Support with project work where required
• Travel to locations as required

Skills and Qualifications:

• Strong IT literacy skills
• Time management skills
• Can juggle multiple tasks and remain calm under pressure
• Previous experience working as a Personal Assistant
• Be proactive in approach, using initiative by providing solutions
• Strong communication skills
• Uses a common-sense approach
• Social media marketing/experience is advantageous

Employment Type: Full-time

Pay: £28,000.00 - £32,000 per year