Personal Assistant

Aneurin Bevan University Health Board; Cwmbran; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading NHS organization in Wales is seeking a Band 4 Personal Assistant to support the Equality, Diversity, and Inclusion Officer. The role includes administrative support, diary management, and document formatting for accessibility. Ideal candidates should have strong administrative skills and confidence in supporting individuals with visual impairments. Flexible working and benefits are offered.

Benefits

Flexible working

Extensive training opportunities

Occupational health support

Wellbeing Centre of Excellence

Qualifications

• Experience in public sector or healthcare environment.
• Ability to work independently and manage competing priorities.
• Confidence in providing support to individuals with visual impairments.

Responsibilities

• Provide secretarial support to the EDI Officer.
• Format documents for accessibility.
• Organize meetings and set up training sessions.

Skills

Administrative experience

Microsoft Office proficiency

Organizing meetings

Managing diaries

Handling sensitive information

Supporting visual impairment

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments OR SUPPORT needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 OR EMAIL [e-mail]

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Aneurin Bevan University Health Board support flexible working.

The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2025/2026 and will be implemented in August 2025 with arrears backdated to 1st April 2025 where applicable.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

Job Overview

Job Overview

We are seeking to recruit to a Band 4 Personal Assistant post to provide dedicated support to the Equality, Diversity and Inclusion (EDI) Officer. This is a unique opportunity for individuals with strong administrative experience and excellent communication skills to support a key role within the Health Board.

The post is essential to ensuring the EDI Officer can work effectively and inclusively, particularly in line with Access to Work adjustments. This includes diary and meeting management, document formatting for screen reader accessibility, and occasional local travel between sites using your own vehicle.

We Are Particularly Looking For Individuals Who Can Demonstrate

• Experience working in administrative roles within a public sector or healthcare environment
• Strong working knowledge of Microsoft Office applications
• Confidence in organising meetings, managing diaries, and preparing reports
• Ability to work independently, manage competing priorities, and handle sensitive information appropriately
• Confidence in supporting someone with a visual impairment (including use of a guide dog)
  
  

If you are enthusiastic, methodical, and motivated by making a difference through inclusion, we would love to hear from you.

Main duties of the job

Main Duties of the Job

• Provide secretarial and admin support to the EDI Officer, including diary management and minute-taking
• Format reports and documents for accessibility using Microsoft Word, Excel, and PowerPoint
• Support preparation and set-up for EDI training sessions, meetings and events
• Act as the first point of contact for the EDI Officer, handling enquiries with professionalism
• Assist with physical navigation and provide pastoral support while on-site across different ABUHB locations
• Maintain effective filing systems and support the wider EDI team when required
  
  

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.