Personal Assistant

Kier Group; City of Westminster; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Kier Group's Mechanical & Electrical (KME) team is seeking a Personal Assistant to support the KME Business Unit Lead and the Senior Leadership Team. You will manage diaries, coordinate meetings, arrange travel and expenses, and prepare documents to help leaders work efficiently.

This role requires excellent organisation, discretion, and strong communication. You will engage with colleagues, clients, suppliers and internal stakeholders across Kier, and you should be comfortable with travel and

Qualifications

• Excellent organisational skills and ability to manage competing priorities.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Comfortable working in fast-paced environments and meeting deadlines.
• Proficiency in Microsoft Office and collaboration platforms.

Responsibilities

• Manage complex diaries, prioritising meetings and ensuring leaders are well prepared for key commitments.
• Schedule and coordinate SLT meetings, business reviews, governance sessions and client meetings, including agendas and minutes.
• Arrange travel, accommodation and logistics, and process expenses and approvals.
• Support preparation of documents, presentations, briefing notes and reports for leadership communications.
• Act as a trusted first point of contact for internal teams, clients, suppliers and stakeholders.

Skills

Organisational skills

Communication

Relationship building

Calendar management

MS Office

Digital collaboration tools

Tools

MS Office

Collaboration tools

Job description

We're looking for a Personal Assistant to join our Kier Mechanical & Electrical (KME) team.

Location: Flexible on Location - Frequent travel to offices and sites as required
Hours: 37.5 hours per week - some flexibility on hours available if desired, just let us know when you speak to us.

We are unable to offer certificates of sponsorship to any candidates in this role.

This is an exciting opportunity to provide high-quality PA and administrative support to the KME Business Unit Lead and wider Senior Leadership Team. You'll play a vital role in creating capacity for senior leaders by managing diaries, coordinating meetings, supporting travel and expenses, preparing documents, and ensuring day-to-day administrative activity is delivered efficiently and professionally. As a key point of contact for KME, you'll work with colleagues, clients, supply chain partners and internal stakeholders across Kier.

What will you be responsible for?

As a Personal Assistant, you'll be working within the KME Senior Leadership Team, supporting them in delivering infrastructure which is vital to the UK. Your day to day will include:

• Managing complex diaries, prioritising meetings and ensuring leaders are well prepared for key commitments
• Scheduling and coordinating SLT meetings, business reviews, governance sessions and client meetings, including preparing agendas and capturing minutes
• Arranging travel, accommodation and logistics, and processing expenses and administrative approvals
• Supporting preparation of documents, presentations, briefing notes and reports for leadership communications
• Acting as a trusted first point of contact for internal teams, clients, suppliers and stakeholders, handling queries professionally

What are we looking for?

This role of Personal Assistant is great for you if:

• You're highly organised and able to manage competing priorities calmly and effectively
• You're a proactive, forward-thinking communicator with strong written and verbal skills
• You're able to build trusted relationships and exercise tact, discretion and respect for confidentiality
• You're comfortable working at pace, under pressure and to deadlines with a positive approach to changing priorities
• You're confident using Microsoft Office and digital collaboration tools with strong attention to detail

Rewards and benefits

We're proud to be able to offer our brilliant people a wide variety of benefits that you can tailor to your needs. You can see more information of benefits here.

Diversity and inclusion

Making Kier a diverse and inclusive place to work is a huge priority for us. We're proud of the steps we've taken so far, but we know we must always do more. Our employees are key in shaping Kier's diversity and inclusion initiatives and our people have made a huge impact on how we work, by using their experiences to shape our policies. You can see our D&I action plan here. As a Disability Confident employer, we will ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this role will be offered an interview.

• KME - Personal Assistant JD.docx