Personal Assistant

HIBL; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading global insurance group is seeking a Personal Assistant in London to provide support to the Head of Growth Execution. The role includes diary management, travel coordination, and preparing documentation. Ideal candidates thrive in fast-paced settings and possess strong organisational and communication skills. Opportunities for career development and flexible working hours are offered.

Benefits

Flexible hours

Career development opportunities

Supportive work environment

Qualifications

• Proven experience as a PA or Team Assistant, preferably in a corporate environment.
• Ability to produce accurate, well-formatted documentation.
• Experience in the insurance sector is a plus.

Responsibilities

• Manage complex diaries for multiple stakeholders.
• Organise local and international travel arrangements.
• Coordinate meetings and prepare necessary documentation.
• Handle sensitive information with discretion.

Skills

Attention to detail

Organisational skills

Proficiency in Microsoft Office

Communication skills

Job description

We are seeking a proactive, highly organised, and detail-oriented Personal Assistant to provide dedicated support to our Head of Growth Execution within the Howden Specialty division and Global Head of Surety.

This role involves a broad range of PA responsibilities, including diary management, travel coordination, expenses, and meeting arrangements. You may also support the wider Growth Execution team, depending on capacity.

This position offers opportunities to get involved in projects, learn new skills (strategy, marketing, business planning, events management, etc.), and could serve as a springboard to a different career path if desired.

We’re looking for someone who thrives in a fast-paced environment, demonstrates exceptional communication skills, and approaches problems proactively and with strong organisational skills.

Please note that this is a full-time, permanent role based in our Central London office.

What you'll do

1. Manage complex diaries for multiple stakeholders, ensuring efficient scheduling and prioritisation.
2. Organise local and international travel, including visa arrangements and detailed itineraries.
3. Coordinate meetings, including room bookings and refreshments.
4. Liaise with internal support teams (Facilities, IT, Reception, AV) to ensure smooth operations.
5. Prepare documentation such as reports, presentations, itineraries, and correspondence.
6. Process expenses and invoices accurately and promptly.
7. Organise team events and corporate hospitality, managing logistics effectively.
8. Maintain accurate records using company systems.
9. Handle document tasks like printing, scanning, filing, and archiving (electronic and paper).
10. Collaborate with administrative staff to ensure coverage during absences or busy periods.
11. Handle sensitive information with discretion and confidentiality.

What we're looking for

• Proven experience as a PA or Team Assistant, preferably in a corporate or financial services environment.
• Excellent attention to detail and ability to produce accurate, well-formatted documentation.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience in the insurance sector is a plus but not essential.

What do we offer in return?

A career you define. At Howden, we value diversity and seek individuals who share our values:

• Our successes come from those brave enough to try new things.
• We support each other through everyday moments and larger challenges.
• We aim to make a positive difference at work and beyond.

Reasonable adjustments

We are committed to providing accommodations to align roles with your needs, including flexible hours and hybrid working options where possible. If you're interested but have concerns about fit or require adjustments, apply and we will assist you in setting up the necessary support.

*Note: Not all roles can accommodate changes to hours or location. Contact your Recruitment Partner for more details.

About Us

Founded in 1994, Howden has grown from three people and a dog to a leading global insurance group with 17,000 employees, managing $38bn in premiums. Our culture is owner-minded, emphasizing ownership, responsibility, and collective success, ensuring everyone benefits from our achievements.