Personal Assistant

LAW CHOICE RECRUITMENT; City Of London; On-site; GBP 32,000 - 42,000; Full time

Job summary

London-based law firm seeks a Team PA to support the Funds Formation and Sponsor Solutions group. You will manage complex partner diaries, handle billing end-to-end, and assist with travel and meetings in a busy, Colgate-like environment.

You will be the first point of contact for partners and fee earners, supporting a team of partners, associates, trainees and paralegals, with a proactive, calm approach under pressure.

Qualifications

• 4 years’ experience as a PA in a law firm or professional services firm.
• Secretarial qualification such as RSA, Cilex or a legal secretarial diploma (desirable).
• Confident in Outlook, Word, Excel and PowerPoint, with strong numeracy.

Responsibilities

• Act as the first point of contact for partners and fee earners.
• Manage complex diaries and inboxes for partners, sending holding responses and resolving clashes.
• Lead the billing process end to end: billing reports, draft bills, disbursements, narratives and credit notes.
• Support collections by chasing clients for outstanding invoices.
• Manage accounts payable, expenses and disbursements.
• Arrange complex travel, including itineraries, visas, flights, taxis, accommodation and rental cars.
• Organise internal and external meetings, agendas and papers.
• Open matters, run conflict searches and work with the risk team on due diligence.
• Keep contacts and BD activity current in InterAction

Skills

Numeracy

Typing accuracy

Calm under pressure

Education

RSA / legal secretarial diploma

Tools

Outlook

Word

Excel

PowerPoint

Job description

Fund launches, sponsors, partners with full diaries. A top law firm needs a Team PA who can be the first point of contact for the Funds team.

A top law firm is looking for a Team PA to join its Fund Formation and Sponsor Solutions group in London.

You will provide tailored support to partners and fee earners in a busy group of partners, associates, trainees and paralegals. You will manage complex partner diaries, keep billing moving and step up as a role model for the junior PAs in the team. You will work from the team hub alongside a small, close PA team.

What you will do

• Act as the first point of contact for partners and fee earners
• Manage complex diaries and inboxes for partners, sending holding responses and resolving clashes
• Lead the billing process end to end: billing reports, draft bills, disbursements, narratives and credit notes
• Support collections by chasing clients for outstanding invoices
• Manage accounts payable, expenses and disbursements
• Arrange complex travel, including itineraries, visas, flights, taxis, accommodation and rental cars
• Organise internal and external meetings, agendas and papers
• Open matters, run conflict searches and work with the risk team on due diligence
• Keep contacts and BD activity current in InterAction

What you bring

• Ideally four years' experience as a PA in a law firm or professional services firm
• Secretarial qualification such as RSA, Cilex or a legal secretarial diploma (desirable)
• Confident in Outlook, Word, Excel and PowerPoint, with strong numeracy
• Accurate typing, spelling and proofreading
• A proactive, adaptable approach and the ability to stay calm under pressure