Personal Assistant

Leonardo; City of Edinburgh; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading company in advanced technologies seeks a Personal Assistant in Edinburgh to support the Leadership Team. This role involves managing correspondence, organizing meetings, and ensuring smooth operations. An ideal candidate will exhibit strong organizational skills and customer service excellence, thriving in a dynamic environment with opportunities for growth and flexibility.

Benefits

Private healthcare

Dental schemes

Workplace ISA

Go Green Car Scheme

Technology allowances (£500 annually)

25 days holidays plus bank holidays

Award-winning pension scheme

Employee Assistance Programme

Discounted gym memberships

Access to online courses via Coursera

Qualifications

• Experience supporting a leadership team in a PA role.
• Strong administrative skills and ability to manage multiple priorities.
• Passionate and proactive with excellent attention to detail.

Responsibilities

• Provide direct assistance to the Operations VP.
• Manage the VP's calendar and correspondence.
• Organise travel requirements and business expenses.

Skills

Organisational Skills

Customer Service

Communication

Problem Solving

IT Proficiency

Tools

Excel

Word

PowerPoint

Job description

Are you a seasoned Personal Assistant seeking your next challenge in Edinburgh?

Join our Radar and Advanced Targeting division—an industry leader in cutting-edge radar, laser, and infrared countermeasure technologies, proudly based in Edinburgh.

We’re looking for a proactive and highly organised PA to join our established team, providing dedicated support to the Edinburgh-based Leadership Team. If you thrive in a dynamic environment and enjoy being at the heart of operations, we’d love to hear from you.

Provision of direct assistance to the Operations VP includes:

1. Monitoring and managing the VP's mailbox, processing incoming and outgoing mail to ensure proper categorisation, allocation, and actioning.
2. Actively managing the VP's calendar, making decisions on meeting requests, and organising relevant briefing packs/papers.
3. Coordinating materials for Operations meetings and organising travel requirements.
4. Managing business expenses.
5. Acting as the first point of contact for Operations correspondence and phone calls.
6. Managing databases and electronic filing systems.
7. Maintaining and updating the Operations Department intranet pages.

Essential qualifications and skills:

• Experience supporting a leadership team in a PA role.
• Passion for your role and proactive attitude.
• Ability to work independently and on own initiative.
• Excellent customer service skills with a proven track record of delivering high-quality, customer-focused service.
• Strong organisational skills and ability to manage workload effectively to meet deadlines, with attention to detail.
• Effective, flexible communication skills adaptable to different audiences.
• Proficiency in IT software such as Excel, Word, and PowerPoint.
• Strong administrative and organisational skills.
• Ability to identify and solve routine problems.
• Capability to manage multiple priorities.
• Resilience, forward-thinking, and a challenging approach.
• Ability to handle confidential and sensitive information appropriately.
• Willingness to support the wider PA team when required.

Security Clearance:

Necessary for the role.

Life at Leonardo:

Enjoy a company-funded benefits package, commitment to learning and development, and flexible working hours tailored to employees' and customers' needs. A career with Leonardo offers numerous opportunities for growth and accessibility.

Flexible Working: Hybrid working options with flexible hours. For part-time roles, please contact us.

Company-funded benefits: Private healthcare, dental schemes, Workplace ISA, Go Green Car Scheme, technology and lifestyle allowances (£500 annually).

Holidays: 25 days plus bank holidays, with options to buy/sell leave and accrue up to 12 additional flexi days annually.

Pension: Award-winning pension scheme with up to 12% employer contribution.

Wellbeing: Employee Assistance Programme, free mental health support, financial wellbeing assistance, and diversity & inclusion networks (Enable, Pride, Equalise, Reservists, Carers).

Lifestyle: Discounted gym memberships, Cycle to Work scheme.

Training: Access to over 4,000 online courses via Coursera.

Referral Incentive: Rewards for successful referrals of friends or family.

Bonus Scheme: Available for all employees at management level and below.