Personal Assistant

TQI Solutions; Bicester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in Bicester is seeking a Personal Assistant to support the Executive team and streamline operations. The role involves managing correspondence, planning meetings, and maintaining stakeholder communication. Candidates should have a minimum of five GCSEs including English and strong organisational skills. This role offers an opportunity to develop skills in a dynamic environment.

Qualifications

• Minimum of five GCSEs A to C including minimum grade C in English.
• NVQ Level 4 in Business Administration or experience as senior administrative support.

Responsibilities

• Manage correspondence, phone calls, diaries, and appointments for executives.
• Support planning and delivery of corporate meetings.
• Maintain stakeholder contact lists and liaise with internal and external parties.
• Assist in preparing reports, presentations, and correspondence.

Skills

Ability to work under pressure and prioritise effectively

Excellent use of MS Office applications

Preparation of reports and presentations

Excellent time management and customer care skills

Exceptional organisation skills

Education

Minimum of five GCSEs A to C including minimum grade C in English

NVQ Level 4 in Business Administration

Job description

Role Purpose

PML are looking to recruit a Personal Assistant that can support our existing resource. You will aid the Executive Assistant as well as provide personal support to the Executive team and other senior leaders. This role is suitable for someone looking to develop experience as an Executive/Personal Assistant.

The successful candidate will be based at PMLs central Office in Bicester. There will be occasional requirement to travel and attend meetings in the surrounding area. You will join a team that takes pride in its can-do approach, working within what can be a busy, often demanding, but highly rewarding environment.

Main Responsibilities

Executive Support and Diary Management

• Contribution: Act as a key point of contact for executives and others, managing correspondence, phone calls, diaries, and appointments while ensuring they are reminded of important tasks and deadlines. Supporting the Executive Assistant to manage incoming and outgoing communication.
• Outcome: Enables executives to manage their time effectively and focus on strategic priorities by reducing administrative burden and maintaining seamless communication. Allows the Executive Assistants skills to be utilised most effectively.
  
  

Corporate Meetings and Governance Administration

• Contribution: Support the planning and delivery of the annual cycle of corporate meetings, including preparing agendas, circulating business packs, minute-taking, and ensuring governance reporting is accurate and timely.
• Outcome: Ensures meetings are well-organised, effectively documented, and compliant with governance standards, contributing to strong organisational oversight.
  
  

Stakeholder Engagement and Information Management

• Contribution: Maintain up to date stakeholder contact lists and liaise with internal and external parties. Including and particularly in the absence of the Executive Assistant. Support PML website and newsletter updates by acting as coordinator between senior leaders for information cascade and change and the IT team for uploading and sharing.
• Outcome: Supports clear communication channels and builds positive relationships with key stakeholders and partners.
  
  

Operational and Research support

• Contribution: Assist in preparing reports, presentations, and correspondence, and support background research and event coordination to aid executive decision making and operational activity.
• Outcome: Enhances the effectiveness of senior leadership by providing high quality information, logistical support, and well organised documentation
  
  

Person Specification

Essential Qualifications & Experience

• Minimum of five GCSEs A to C including minimum grade C in English
  
  

Essential Skills And Attributes

• Ability to work under pressure and prioritise effectively
• Excellent use of MS office applications
• Preparation of reports and presentations
• Administration and technical skills
• Research skills
• Excellent Time management and customer care skills
• Multitasking and great planning skill
• Keen attention to detail
• Excellent and accurate data entry skills
• Good Communication Skills; both verbal and written with a professional telephone manner Confidentiality
• Exceptional organisation skills
  
  

Desirable Qualifications And Experience

• NVQ Level 4 in Business Administration or experience of working as asenior administrative support to a senior manager or Executive.
  
  

Desirable Skills And Attributes

• Previous experience in a similar role in commercial business or NHS environment
• Experience with running diary, arranging meetings and business writing
  
  

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