Personal Assistant

DWF Law LLP; Belfast; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

DWF Law LLP is seeking a Personal/Administrative Assistant to support the Motor & Fraud team. The role involves managing correspondence, ensuring accurate document formatting, and providing essential administrative support, with flexible working arrangements offered for the successful candidate.

Qualifications

• Experienced with MS Office suite and case management systems.
• Excellent communication abilities, with strong organisational skills.
• Desirable background or education in finance and PA/Secretarial litigation experience.

Responsibilities

• Manage the Motor and Fraud central inbox handling correspondence and communications.
• Proof dictations and ensure documents are professionally formatted.
• Prioritise tasks to provide high-level support to the team.

Skills

Communication

Organisational skills

Administration

Education

Background experience or education in finance

PA/Secretarial litigation experience

Tools

MS Office suite

Case management systems

Job description

Why join us?

DWF is recruiting for a Personal/Administrative Assistant to provide notable support to our Motor & Fraud team, supporting multiple Partners and Solicitors. Your role is crucial in enabling our fee-earning colleagues to optimise their billable time and focus on client work.

We offer flexible working and envisage you will be based out of the Belfast office around 3 days per week with 2 days working from home.

Responsibilities

This is an extremely varied role which will suit anyone who likes to be busy and challenged. As Personal/Admin Assistant, you are responsible, along with your team members, for managing the Motor and Fraud central inbox handling correspondence, emails, phone-calls, letters, liaising with Solicitors, Barristers, and Insurance Companies, as well as retrieving client debt and maintaining the electronic filing system and, opening, closing and archiving files.

You will also proof dictations before they are sent to Solicitors, ensuring final documents are grammatically correct, professionally formatted and ready for distribution/ filing. In addition you are responsible for preparing electronic and paper briefs to be sent to Counsel.

You will prioritise and deal with all delegated tasks to ensure a high level of support is provided at all times.

What will help you succeed in this role?

Essential

• Experienced with the MS Office suite together with case management systems
• Excellent communication abilities
• Considerable organisational & administration skills.

Desirable

• Background experience or education in finance.
• PA/ Secretarial litigation experience

What we offer?

We are committed to ensuring that each member of our team feels valued and duly rewarded during their time at DWF.

We are an equal opportunities employer that celebrates diversity and we are committed to creating an inclusive environment for all. We aim to create a positive experience for all candidates and offer any adjustments or additional support needed. If you're excited about the opportunity but your experience doesn’t align perfectly with all the requirements, please apply anyway. You may be the right candidate for the role or others across the wider team.

About us

DWF is a leading global provider of integrated legal and business services. Our approach delivers efficiency, price certainty and transparency for our clients across the world without compromising on quality or service. Our purpose is to deliver positive outcomes with our colleagues, clients and communities and we foster a culture that places our colleagues at the centre of all that we do.