Personal Assistant

DWF; Belfast; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

DWF is seeking a Personal/Administrative Assistant to support the Motor & Fraud team. This role involves managing correspondence, proofing documents, and offering high-level administrative support. Flexibility for remote work is available, emphasizing the importance of teamwork and communication in a leading global legal services environment.

Benefits

Flexible working arrangements

Commitment to diversity and inclusion

Qualifications

• Experience with MS Office and case management systems required.
• Excellent communication and strong organizational skills are essential.
• Background in finance or PA/secretarial litigation experience is desirable.

Responsibilities

• Manage the Motor and Fraud central inbox and handle correspondence.
• Proof dictations ensuring documents are grammatically correct.
• Prepare electronic and paper briefs to be sent to Counsel.

Skills

Communication

Organizational skills

Administrative skills

Education

Background in finance or related education

Tools

MS Office

Case management systems

Job description

Why join us?

DWF is recruiting for a Personal/Administrative Assistant to provide support to our Motor & Fraud team, supporting multiple Partners and Solicitors. Your role is crucial in enabling our fee-earning colleagues to optimize their billable time and focus on client work.

We offer flexible working and envisage you will be based out of the Belfast office around 3 days per week with 2 days working from home.

Responsibilities

This is a varied role suitable for someone who enjoys being busy and challenged. As a Personal/Admin Assistant, you will manage the Motor and Fraud central inbox, handle correspondence, emails, phone calls, letters, liaise with Solicitors, Barristers, and Insurance Companies, and manage client debt and electronic filing systems. You will also open, close, and archive files.

You will proof dictations before they are sent to Solicitors, ensuring documents are grammatically correct, professionally formatted, and ready for distribution or filing. Additionally, you will prepare electronic and paper briefs to be sent to Counsel.

You will prioritize and manage delegated tasks to ensure high-level support at all times.

What will help you succeed in this role?

Essential

• Experience with MS Office and case management systems
• Excellent communication skills
• Strong organizational and administrative skills

Desirable

• Background in finance or related education
• PA/Secretarial litigation experience

What we offer

We are committed to valuing our team members and rewarding their contributions. We are an equal opportunities employer that celebrates diversity and is dedicated to creating an inclusive environment. We encourage candidates to apply even if their experience doesn’t match all requirements, as they may be suitable for other roles.

About Us

DWF is a leading global provider of legal and business services. We focus on delivering efficiency, transparency, and quality for our clients worldwide. Our culture centers on positive outcomes and placing our colleagues at the heart of everything we do.