Personal Assistant

HARRON HOMES LIMITED; Barlborough; On-site; GBP 25,000 - 35,000; Full time

Job description

Key Purpose of Role - PA to Technical Director

To deliver technical administrative services that provide the technical, land, sales, commercial and construction teams with up to date/relevant details/information to enable delivery of all aspects of technical works required for each new and existing development.

Key Duties / Responsibilities - PA to Technical Director

• Checking all departments availability for both regular and ad-hoc meetings thus arranging regular and ad-hoc meetings i.e.: Pre-Start Meetings, Pre-Development Meetings.
• To distribute Pre-Start Meeting Minute Templates to Technical, Land, Commercial, Sales, Construction Departments for their completion once returned - collation, merger, typing in full, further distribution prior meetings.
• To prepare Pre-Start Meeting Minute Folders - Technical, Sales and Construction in preparation for Pre Start Meetings ensuring all drawings and reports are up to date.
• To regularly prepare the following files: - Architectural, Engineering, Planning, Land/Technical Handover, Pre-Exchange Checklists, Pre-Completion Checklists.
• To fully process AOR’s - logging, production of Purchase Orders on COINS, monitoring/logging Purchase Orders measuring against budget costs keeping a detailed account of Budget V Estimate spend to date.
• Maintaining and updating of files, records, documents used regularly by the Technical Department and other members of the Company.
• IT Support - Implementation/Maintenance of Software within Technical Department.
• Logging/Tracking legal documentation.
• Assisting Architects/Engineers/Planner with ad-hoc tasks.
• Requesting existing Sewerage and highways records for feasibility sites.
• Updating the electronic filing system.
• Production of various documentation accurately.
• Liaising with all Departments regularly to collate information for various meetings.
• Keeping records up to date.
• General administrative duties - typing, filing, photocopying, ordering stationery/plotter supplies, chasing staff for information required for meetings/advising of deadlines.
• Monitoring and recording sick leave and holidays.

Qualifications

GCSE in English and Maths or equivalent.

Relevant qualification and/or experience of working in a developer or consultant housing development company.

Experience

IT proficiency, including word processing and diary management.

Administration experience within the construction industry (desirable).

Key knowledge and skills

Good knowledge and experience of delivering information to strict deadlines.

Good understanding of engineering, architectural, planning, design and land related issues.

Good communication (written and verbal) and presentation skills.

Good problem solving and analysis skills.

Good understanding of building regulations and NHBC standards.

Strong teamwork skills.

Good understanding of health and safety and CDM Regulations.

Able to manage own time and workload to achieve targets set by all Departments.

Adaptable, flexible, works well under pressure and to tight deadlines.

Personal attributes

Efficient / Conscientious.

What we Offer:

Competitive Salary

Annual Bonus

25 Days Holiday plus Bank Holidays

Life Assurance

Company Pension

Full training and ongoing support