Personal Assistant

Key Purpose of Role: PA to Technical Director

To deliver technical administrative services that provide the technical, land, sales, commercial, and construction teams with up-to-date/relevant details/information to enable delivery of all aspects of technical works required for each new and existing development.

Key Duties / Responsibilities:

1. Checking all departments' availability for both regular and ad-hoc meetings thus arranging regular and ad-hoc meetings i.e.: Pre-Start Meetings, Pre-Development Meetings.
2. Distributing Pre-Start Meeting Minute Templates to Technical, Land, Commercial, Sales, Construction Departments for their completion once returned - collation, merger, typing in full, further distribution prior to meetings.
3. Preparing Pre-Start Meeting Minute Folders - Technical, Sales, and Construction in preparation for Pre-Start Meetings ensuring all drawings and reports are up to date.
4. Regularly preparing the following files: Architectural, Engineering, Planning, Land/Technical Handover, Pre-Exchange Checklists, Pre-Completion Checklists.
5. Fully processing AOR's - logging, production of Purchase Orders on COINS, monitoring/logging Purchase Orders measuring against budget costs keeping a detailed account of Budget V Estimate spend to date.
6. Maintaining and updating files, records, documents used regularly by the Technical Department and other members of the Company.
7. IT Support - Implementation/Maintenance of Software within the Technical Department.
8. Logging/Tracking legal documentation.
9. Assisting Architects/Engineers/Planner with ad-hoc tasks.
10. Requesting existing Sewerage and highways records for feasibility sites.
11. Updating the electronic filing system.
12. Production of various documentation accurately.
13. Liaising with all Departments regularly to collate information for various meetings.
14. Keeping records up to date.
15. General administrative duties - typing, filing, photocopying, ordering stationery/plotter supplies, chasing staff for information required for meetings/advising of deadlines.
16. Monitoring and recording sick leave and holidays.

1. GCSE in English and Maths or equivalent.
2. Relevant qualification and/or experience of working in a developer or consultant housing development company.

1. IT proficiency, including word processing and diary management.
2. Administration experience within the construction industry (desirable).

1. Good knowledge and experience of delivering information to strict deadlines.
2. Good understanding of engineering, architectural, planning, design, and land-related issues.
3. Good communication (written and verbal) and presentation skills.
4. Good problem-solving and analysis skills.
5. Good understanding of building regulations and NHBC standards.
6. Strong teamwork skills.
7. Good understanding of health and safety and CDM Regulations.
8. Able to manage own time and workload to achieve targets set by all Departments.
9. Adaptable, flexible, works well under pressure and to tight deadlines.

1. Efficient / Conscientious.

1. Competitive Salary
2. Annual Bonus
3. 25 Days Holiday plus Bank Holidays
4. Life Assurance
5. Company Pension
6. Full training and ongoing support