Permitting, Scheduling & Admin Assistant

Dowhigh Ltd; Sefton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading construction services provider in Sefton is seeking a detail-oriented Permitting and Scheduling Assistant. This role involves coordinating permit applications, managing project schedules, and maintaining compliance with regulations. Ideal candidates will have strong organisational, communication, and administrative skills. The position offers opportunities for professional development and includes benefits such as a company pension and holiday allowance.

Benefits

Opportunities for professional development

On site parking

Employee Assistance Programme

Company Pension

20 days holiday rising to 23 days

Additional holiday after 5 years service

Qualifications

• Previous experience in permitting, scheduling, project coordination, or administrative support is preferred.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.

Responsibilities

• Prepare, submit, and track permit applications.
• Communicate with permitting authorities for approvals.
• Maintain an accurate permitting log.

Skills

Organisational skills

Time management

Communication skills

Detail-oriented

Education

GCSE grade 4 in Maths and English Language

Tools

Microsoft Office

Scheduling tools (Mayrise / Confirm)

Job description

Job Summary:

We are seeking a detail-oriented and highly organized Permitting and Scheduling Assistant to support our operations by coordinating permit applications, tracking approvals, managing project schedules, Training Matrix and General Admin. This role is critical in ensuring that all permitting requirements are met in a timely manner and that project timelines are accurately maintained to avoid delays.

Key Responsibilities:

• Prepare, submit, and track permit applications with local councils.
• Communicate with permitting authorities to obtain approvals, resolve issues, and ensure compliance with regulations.
• Maintain an accurate and up-to-date permitting log.
• Assist in scheduling project timelines, resources, and inspections to align with permit approvals.
• Coordinate with internal departments and contractors to ensure project milestones are met.
• Monitor project schedules and notify relevant teams of any potential delays or conflicts.
• Assist in compiling reports and updates on permitting status and scheduling performance.
• Maintain strong relationships with Local Authority clients, local transport network companies, and other stakeholders.
• Ensure all documentation is filed in accordance with company standards and regulatory requirements.
• Manage internal training matrix
• General Data Input & Office Admin Duties

Requirements:

• Previous experience in permitting, scheduling, project coordination, or administrative support is preferred.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office; experience with scheduling (Mayrise / Confirm) tools is a plus.
• Ability to manage multiple tasks with accuracy and attention to detail.
• Familiarity with local permitting processes and regulatory environments.
• GCSE (or equivalent) grade 4 in Maths and English Language.

Preferred Skills:

• Knowledge of construction or utility industry practices.
• Experience working permitting systems.
• Ability to communicate with appropriate teams both internally and externally.
• Attention to detail and ability to react to daily changes.
• Professional and courteous phone manner.

Why Join Us?

• Opportunities for professional development and career advancement.
• On site parking
• Employee Assistance Programme
• Full or Part Time hours considered
• Company Pension
• 20 days holiday rising to 23 days upon successful completion of 6 months’ probation period
• Additional day’s holiday after 5 years continuous service up to a maximum of 30 days