People Systems & Data Specialist

Totum Partners; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading law firm in London seeks a People Systems and Data Specialist to enhance HR systems and drive analytics for improved employee experiences. The ideal candidate will have proven HR systems management experience and strong technical skills like Excel and Power BI. Responsibilities include managing People technologies and supporting project implementations to maximize process efficiency.

Qualifications

• Proven experience managing and developing HR systems.
• Experience supporting senior HR leaders with reporting and insights.
• Technical and analytical skills including data privacy knowledge.

Responsibilities

• Manage and develop the firm's suite of People technologies.
• Provide analytical support across the employee lifecycle.
• Support project work from requirements gathering to implementation.

Skills

Managing HR systems

Advanced Excel

Power BI proficiency

Excellent communication

Stakeholder management

Analytical skills

Tools

Select HR

Select Pay

Cornerstone

Candid

Jira/Confluence

Job description

We are delighted to be working with a leading law firm who have a fantastic opportunity for a People Systems and Data Specialist to join their highly regarded team.

This role combines HR systems management with people analytics and reporting, supporting the wider People, Learning & Development, and Recruitment teams. You will help drive process efficiency, improve user experience, and enhance the ability to measure impact and inform strategy with high-quality people insights.

Responsibilities:

• Manage and develop the firm's suite of People technologies (e.g., Select HR, Select Pay, Cornerstone, Candid, Jira/Confluence).
• Ensure systems are operating effectively, delivering regular maintenance, performance monitoring, and timely resolution of technical issues.
• Enhance system usability and maximise the value of available tools.
• Build and maintain workflows, user journeys, batch processes, and data integrations.
• Lead system upgrades, testing cycles, and configuration updates.
• Oversee system documentation, access governance, and change control protocols.
• Represent the People function in third-party supplier relationships.

People Data & Reporting:

• Provide analytical support across the full employee lifecycle.
• Design, build, and evolve dashboards and data products.
• Collaborate with the BI team to ensure people data aligns with the firm's common data model.
• Promote best practices in people data management.

Cross-Functional Projects:

• Support project work from requirements gathering to implementation and stakeholder training.
• Report on project status, risks, and outcomes.
• Contribute to innovative solutions that improve the employee experience and increase automation.

Skills and Experience:

• Proven experience managing and developing HR systems.
• Advanced Excel and proficiency in reporting tools like Power BI and Crystal Reports.
• Experience supporting senior HR leaders with reporting and insights.
• Experience leading or contributing to cross-functional projects.
• Excellent communication and stakeholder management skills.
• Technical and analytical skills, including data privacy and compliance standards knowledge.

Personal Attributes:

• Proactive, solutions-focused mindset.
• Collaborative and responsive.
• Highly organised and adaptable.

Equal Opportunities

As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We believe that the firms that thrive are those with the most diverse team; that's why we work so hard to source the best talent from the broadest pool possible. As an equal opportunities employer we strive to accommodate anyone who may have specific needs. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance.