People Systems Analyst (6 month FTC)

Law-Hire Limited; Belfast City District; On-site; GBP 32,000 - 46,000; Full time

Job summary

Herbert Smith Freehills Kramer is seeking an experienced Workday Systems Administrator to support maintenance and governance of core HR systems. The role involves handling first-line Workday queries via ServiceNow, performing data purges and EIB uploads, and partnering with IT on system impacts.

The ideal candidate will have at least one year of Workday experience, exposure to additional modules, and strong stakeholder and data governance skills, in a global team environment.

Qualifications

• Minimum one year of experience supporting Workday with core HCM processes.
• Exposure to additional Workday modules is desirable.
• Ability to analyse and resolve system and process issues methodically.
• Strong organizational skills and incident-management familiarity.
• Ability to prioritise multiple requests within service levels.
• Familiarity with ServiceNow and JIRA is desirable.
• Experience in a global and virtual team environment.
• Understanding of HR data governance and confidentiality requirements.

Responsibilities

• Support maintenance and administration of Workday and People systems.
• Serve as first-line Workday support via ServiceNow queue.
• Perform cyclical system tasks: cleanses, data purges, EIB uploads.
• Conduct data audits and ensure data quality and integrity.
• Maintain process docs, training guides, SOPs for People Technology.
• Coordinate with internal IT on downstream system impacts.
• Assist UAT, regression testing and validation for Workday releases.

Skills

Workday experience

Data governance

Stakeholder management

Problem solving

Communication

Team collaboration

Tools

Recruiting module

Compensation module

Talent module

Absence module

Time Tracking module

Benefits module

Payroll module

ServiceNow

JIRA

Microsoft Office

Job description

Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals.

Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years.

As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world’s largest markets, key financial centres and major growth hubs.

At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.

We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we’re focused on areas of growth that affect every business across the world.

All of this is achieved by supporting the growth of our people, who help us deliver on our ambition – which is to help you achieve yours.

Herbert Smith Freehills Kramer: Your goals. Our ambition

The Opportunity

Primary Responsibilities

• Support the maintenance and ongoing administration of Workday and associated People systems, working closely with functional leads and senior team members.
• Act as first-line support for Workday queries from across the firm by operating the Workday specialist queue in ServiceNow, escalating to functional leads as required.
• Complete cyclical system administration tasks, including position cleanses, data purges and EIB uploads.
• Perform routine data audits and support activities to maintain data quality and system integrity.
• Maintain process documentation, knowledge articles, training guides and standard operating procedures relating to People Technology processes.
• Partner with internal IT teams to understand and manage downstream system impacts.
• Support user acceptance testing (UAT), regression testing and validation activities for system changes, enhancements and Workday releases.

Qualifications, skills and experience

• A minimum of one year’s experience supporting Workday with a good understanding of core HCM processes.
• Exposure to additional Workday modules such as Recruiting, Compensation, Talent, Absence, Time Tracking, Benefits or Payroll is desirable.
• Comfortable analysing and resolving system and process issues in a structured manner.
• Strong organisational skills, with experience in operating incident management tools.
• Ability to prioritise and manage multiple requests within agreed service levels.
• Familiarity with Microsoft Office suite.
• Experience using ServiceNow and JIRA is desirable.
• Analytical approach to problem solving.
• Ability to work well within a global and sometimes virtual team.
• Understanding of HR data governance, confidentiality requirements and system administration best practices.
• Good stakeholder management skills, with the ability to communicate clearly with technical and non-technical audiences.
• Ability to handle sensitive people data with discretion and in line with relevant governance requirements.

Competencies

Personal Leadership

• Positively impacts those around them, makes quality decisions and develops themselves both personally and professionally
• Demonstrates sound knowledge in their field
• Anticipates potential problems and identifies a range of possible solutions
• Adapts their interpersonal style to suit different audiences in a genuine way

Builds Authentic Relationships

• Takes time to get to know people beyond their role
• Treats people with respect and in a fair and consistent way

Collaborates with others

• Works within teams and across boundaries to share knowledge and achieve results
• Identifies and builds relationships required to achieve the best outcomes for the firm
• Engages people with the right skills, knowledge and expertise to provide advice
• Connects other people in the firm who have mutual interests or work objectives
• Generously shares their time, knowledge, expertise and talent to support others’ success

Enhances the Client Experience

• Creates opportunities to enhance the experience of the firm’s clients through their daily tasks
• Behaves consistently with the firm’s values in their interactions with others
• Conducts themselves in a way that reflects positively on the firm’s brand, both inside and outside the firm

Achieves Results

• Maintains focus and drive to achieve quality outcomes
• Focuses their time and efforts on issues that will have the greatest impact on agreed objectives
• Looks for the most effective way to achieve outcomes

Closing date for applications is Tuesday 6 October at 5pm.

Team

People

Working Pattern

Full time

Location

Belfast

Contract type

Fixed Term Contract

Diversity & Inclusion

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values-Human, Bold, and Outstanding.