People Operations HR Generalist & Office Coordinator (UK Office Team) Locations: London

JetBrains s.r.o.; London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is on the lookout for a dynamic HR Generalist & Office Coordinator to enhance their team. This role combines HR support with office management, ensuring smooth operations and compliance with UK employment laws. You'll be the go-to person for HR queries, onboarding new talent, and managing office logistics in a friendly team environment. With opportunities for professional growth and a hybrid work model, this position offers an exciting chance to make a significant impact in a supportive atmosphere.

Benefits

Professional growth opportunities

Access to conferences

LinkedIn Learning access

Friendly team environment

Qualifications

• Proven experience as an HR Generalist or similar role.
• Knowledge of UK employment laws and HRMS.

Responsibilities

• Serve as the first point of contact for HR-related queries.
• Support onboarding processes for new employees.
• Maintain accurate employee records and HR systems.

Skills

HR Generalist experience

Knowledge of UK employment laws

Communication skills

Problem-solving approach

Tools

HRMS

Job description

At JetBrains, code is our passion. Since our founding in 2000, we have aimed to develop the most effective developer tools, automating routine tasks to enhance productivity and foster innovation.

We are seeking a dynamic HR Generalist & Office Coordinator to join our team. The ideal candidate will provide HR support and ensure smooth office operations.

HR Responsibilities (80%):

• Serve as the first point of contact for HR-related queries.
• Support onboarding processes for new employees.
• Prepare HR documents such as employment agreements and amendments.
• Maintain accurate employee records and HR systems.
• Assist with payroll processing and benefits administration.
• Act as The Authorising Officer, ensuring compliance with sponsor license requirements, managing the Sponsorship Management System (SMS), issuing Certificates of Sponsorship (CoS), and updating migrant records.

Office Management Responsibilities (20%):

• Greet visitors and new colleagues, manage phone calls, incoming/outgoing mail, and office supplies.
• Coordinate office logistics, including catering, tidiness, and supplies.
• Supervise external service providers for office maintenance and cleanliness.
• Communicate with external agencies and authorities, providing administrative support.
• Support employees with daily questions and requests.

Requirements:

• Proven experience as an HR Generalist or similar role.
• Knowledge of UK employment laws and HRMS.
• Experience as an Authorising Officer or in immigration-related roles, with understanding of Certificates of Sponsorship and Skilled Worker visas.
• Relevant office management or team support experience, including setting up or developing new offices.
• Strong interpersonal, communication skills, and fluency in English.
• People-oriented with a proactive, problem-solving approach and outgoing attitude.

Team

People Operations

Location

London, United Kingdom

Benefits and Perks

• Engaging work in a friendly team environment.
• Opportunities for professional growth, including conferences and LinkedIn Learning access.
• Hybrid work model from any location with JetBrains offices.