People (HR) Systems & Data Coordinator (REQ0118)
Coastland College
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Benefits offered by this job
Job summary
Coastland College is seeking a proactive People Systems & Data Coordinator to lead the HR Information System (iTrent) administration, data integrity and reporting. You will drive automation, improvements and governance across People Services, Payroll and Finance to enhance decision-making and the employee experience.
The role focuses on system configuration, data accuracy, security, and the development of insightful workforce dashboards and MI to support strategic planning.
Qualifications
- Experience managing HR information systems and data governance.
- Ability to develop dashboards and reporting for workforce metrics.
- Strong analytical mindset with attention to detail.
- Experience with process automation and continuous improvement.
Responsibilities
- Act as lead administrator and SME for the HRIS (iTrent).
- Maintain and develop system configuration, workflows, forms and user permissions.
- Lead continuous improvement of people systems and digital ways of working.
- Ensure workforce data is accurate, secure and audit-ready.
- Develop workforce dashboards and reporting solutions.
- Provide training and support to managers using People systems.
- Support workforce planning through accurate data and reporting.
Skills
Tools
Job description
Drive Digital Transformation. Unlock Insight. Shape the Future of People Services.
At Coastland College, our people are at the heart of everything we do.
We are investing in our people, culture and digital capability to create an exceptional place to work, learn and grow. We believe that by supporting our colleagues to thrive, we can inspire excellence in every learner, strengthen our communities and help shape a confident, resilient and future-ready Dorset.
We are looking for a proactive, analytical and forward-thinking People Systems & Data Coordinator to join our People Team and play a key role in driving digital transformation, workforce intelligence and continuous improvement across the College.
This is an exciting opportunity to become the lead administrator and subject matter expert for the College's HR Information System, iTrent.
You will be responsible for the development, maintenance and optimisation of our people systems, ensuring workforce information is accurate, secure and accessible while driving improvements through automation, reporting and process innovation.
Working closely with colleagues across People Services, Payroll, Finance, MIS and operational departments, you will help transform the way we use technology and data to support decision-making, improve efficiency and enhance the employee experience.
This role is central to our digital transformation journey and offers a unique opportunity to influence how workforce data, systems and technology support the future success of Coastland College.
As the People Systems & Data Coordinator, you will:
Act as the lead administrator and subject matter expert for the College's HR Information System (iTrent).
Maintain and develop system configuration, workflows, forms, templates and user permissions.
Lead the continuous improvement of people systems, processes and digital ways of working.
Ensure workforce data is accurate, reliable, secure and audit-ready.
Develop and maintain workforce dashboards, management information and reporting solutions.
Produce meaningful workforce insights to support operational and strategic decision-making.
Identify opportunities to automate processes, reduce administration and improve the user experience.
Manage system upgrades, testing, implementation and user acceptance activities.
Support integration between iTrent, Payroll, Finance, MIS and other College systems.
Provide training, guidance and support to managers and colleagues using People systems.
Support workforce planning through the provision of accurate data and reporting.
Ensure systems and processes support compliance, governance and audit requirements.
Contribute to College-wide digital transformation and continuous improvement projects.
Promote a culture of innovation and data-driven decision-making across the organisation.
Coastland College brings together the strengths of Weymouth College and Kingston Maurward College to create a vibrant, ambitious and future-focused provider of education and skills.
Our purpose is simple:
We partner with industry and our community to inspire students and apprentices for individual success beyond expectation, ensuring they are confident, resilient and future ready.
Everything we do is guided by our values:
Connected | Welcoming | Dynamic | Empowering | Courageous
25 days annual leave plus bank holidays, increasing to 30 days with service (pro-rata for part-time roles).
Additional College efficiency closure days at Christmas and Easter.
Membership of the Local Government Pension Scheme (LGPS), providing generous employer contributions and long-term financial security.
Ongoing learning and development opportunities, including CPD, professional qualifications and career development support.
Free access to our Employee Assistance Programme, providing 24/7 confidential counselling, wellbeing support, financial advice and legal guidance.
Free eye tests through our corporate eyecare scheme.
Access to Blue Light Card discounts and a wide range of employee savings, discounts and wellbeing benefits.
Free staff parking on both College campuses.
Free access to our on-campus gym facilities.
Staff discounts across College facilities, including Hair & Beauty treatments, dining experiences and theatre performances.
Access to cafés and catering facilities across both campuses, including Coastland Coffee at our Weymouth Campus.
Family-friendly policies and flexible working opportunities where business needs allow.
A supportive, inclusive and values-driven culture where colleagues are encouraged to contribute, innovate and succeed.
The opportunity to work across two unique campuses: our vibrant coastal campus in Weymouth and the stunning historic estate at Kingston Maurward.
Coastland College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. Successful applicants will be required to undertake an Enhanced DBS check as part of our safer recruitment procedures.
If you are passionate about systems, data, digital innovation and continuous improvement, and want to play a key role in shaping the future of People Services at Coastland College, we would love to hear from you.
Join us and help build a smarter, more connected and future-ready Coastland College.
Applications will be reviewed and shortlisted as they are received. We reserve the right to close this vacancy early if suitable candidates are identified, therefore early applications are encouraged.
Interview Dates: Week commencing 19 October 2026, although interviews may be brought forward where suitable candidates are identified.
Proud member of the Disability Confident employer scheme
Company: Coastland College Salary: from £17,512.30 a year, pro rata Hours: Part-time Location: Dorset, DT4 7LQ Working pattern: On-site Job type: Permanent Posting date: 25 Sept 2026 Closing date: 1 Nov 2026
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