People Coordinator

TN United Kingdom; Southampton; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a forward-thinking charity dedicated to making a difference in the community. This role offers the chance to support Early Years and Youth Services through talent acquisition and HR administration. You will be a key player in ensuring a positive candidate experience while managing HR queries and maintaining essential records. With a focus on personal growth and a commitment to diversity and inclusion, this position is perfect for those looking to expand their HR career in a supportive environment. Embrace the opportunity to contribute to meaningful change and be part of a passionate team.

Benefits

25 days holiday, increasing with service

Option to purchase additional leave

Employee Assistance Program

50% discount on nursery fees

Cycle to work scheme

Qualifications

• Relevant qualification in HR or proven operational HR experience.
• Excellent systems knowledge, especially in Word and Excel.

Responsibilities

• Manage recruitment processes and respond to HR queries.
• Support HR activities in line with policies and employment legislation.

Skills

HR Administration

Talent Acquisition

Communication Skills

Organizational Skills

Attention to Detail

Education

Relevant Qualification in Human Resources

Operational HR Experience

Tools

Microsoft Word

Microsoft Excel

HRIS Systems

Job description

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• 25 days holiday FTE, increasing with length of service up to a maximum of 30 days
• Option to purchase additional annual leave (up to 10 days per annum)
• Refer a friend scheme
• Employee Assistance Program with Health Assured
• 50% discount on nursery fees
• Day camps discounts: 1 week free and 1 week at 50% per child per annum
• Campsite and activities discounts at YMCA Fairthorne Manor
• Cycle to work scheme

Job Purpose:

To provide support across our Early Years, Youth Services and Programmes operational areas and Central Support Services with a variety of HR related requirements including recruitment, HR advice and Guidance in support of delivering our people strategy.

The role holder will be based at Fairthorne Manor, Botley with occasional to travel to various YMCA sites across Hampshire and the Isle of Wight.

Main Duties & Responsibilities include :

Talent Acquisition

• Managing the recruitment and volunteering inbox responding to requests and queries from candidates, managers, and their teams
• Place internal and external recruitment adverts (Early Years focus) through working collaboratively with teams to support their requirements
• Proactively support teams by reviewing responses to adverts and sending C.V’s to Hiring Managers
• Organising & booking Safeguarding interviews as a key element of our recruitment process
• Produce and communicate weekly recruitment tracker in support of achieving people KPI’s
• Provide a positive candidate experience throughout the recruitment lifecycle.
• Develop Social Media posts and work proactively with the marketing team to achieve recruitment needs of the charity across all sectors.
• Continuously build the talent pipeline using a range of approaches such as attending recruitment events / job fairs to promote YMCA as an employer of choice.

HR Administration

• Support People Partners and Director of People with HR activities or projects in line with HR policies and procedures and employment legislation.
• Produce management information in support of people KPI’s and projects by assembling, preparing, and analysing data and producing reports.
• Manage the HR inbox, review and action requests.
• Act as the first point of contact for day-to-day HR queries, both internally and externally.
• Assist in ER issues - conduct exit interviews where necessary, deal with 1st line employee issues.
• Carry out administration in relation to other employee life cycle events, such as maternity/paternity/adoption.
• Complete Ad hoc administration queries such as mortgage/rent references, ex-employee employment references etc.
• Accurately maintain records of the probationary and induction processes.

Pay and Benefits

• Ensure payroll data is received and processed to meet payroll deadlines
• Liaise with managers over changes to pay details, starters and leavers ensuring data is accurately recorded in a timely manner
• To keep staff informed of pay and benefits systems

Personal Attributes

• Highly motivated
• A genuine enthusiasm for the work of the charity
• Ability and willingness to relate positively to customers and staff in a confidential manner
• A willingness to learn, being solution oriented and curious with an appetite to continually review and improve processes
• Proven ability to multi-task and prioritise a busy changing workload
• Excellent verbal and written communication skills with both customers and staff
• Strong interpersonal/communication skills (ability to build relationships and gain credibility to achieve results, either face-to-face or over the phone)
• Excellent attention to detail
• An ability to use your own initiative
• An ability to work under pressure and accurately to deadlines
• Good organisational and sound administrative capability

Qualifications and Experiences:

Qualifications

• Relevant Qualification in Human Resources

OR

• An Administrator/Coordinator with proven operational HR experience looking to pursue a broader career in Human Resources

Experiences

• Excellent systems knowledge (Word and Excel is essential, previous use of HRIS systems would be an advantage)
• Experience of undertaking transactional HR administrative work, including data entry into HR systems and creating documentation where attention to detail is essential

Successful applicant will be required to undertake an Enhanced Disclosure via Disclosure and Barring Service.

We are an equal opportunities charity with commitment to diversity, equality and inclusion in the workplace. A copy of this policy will be made available on request.

Please apply now for this rewarding position and be part of an amazing charity who continue to support and achieve wonderful things within the community.